HR Billing Executive

HR/Billing/Admin Executive

Job Summary

Ulrich Engineering & Railworks Pte Ltd seeks a responsible, organised, and proactive HR/Billing/Admin Executive to support human resource, payroll, billing, and administrative functions for Singapore rail infrastructure projects.

Responsibilities

• Maintain accurate employee records and personnel files
• Prepare employment contracts and manage onboarding and offboarding documentation to support smooth employee transitions
• Coordinate work pass applications, renewals, staff medicals, and mandatory training to ensure regulatory compliance
• Monitor staff attendance, leave, and training records to maintain up-to-date workforce data
• Prepare monthly payroll, including overtime, allowances, and deductions, for timely processing
• Submit payroll on schedule and maintain comprehensive payroll records for audit and reporting purposes
• Assist in preparing and compiling Workplace Safety & Health (WSH) documentation, including training records and safety forms, for client and authority submissions
• Liaise with government agencies to facilitate compliance and resolve queries
• Prepare billing reports and maintain accurate billing documentation to support financial operations
• Collate accounting documents for submission to the outsourced accounting firm to ensure accurate bookkeeping
• Provide day-to-day administrative support to management to facilitate smooth office operations
• Manage emails, phone enquiries, and general correspondence to maintain effective communication
• Maintain proper filing and document control systems for easy access and record keeping
• Coordinate with clients, suppliers, dormitory operators, and project teams to support project and operational needs
• Manage office supplies and general office administration to ensure a well-functioning workplace
• Assist in preparing reports and maintaining company records to support management decisions

Preferred competencies and qualifications

• Diploma or relevant qualification in Human Resources, Business Administration, or related discipline
• Relevant experience in HR, payroll, billing, or administration
• Knowledge of payroll processing and Ministry of Manpower (MOM) employment practices
• Proficiency in Microsoft Word, Excel, and Outlook
• Strong communication, organisational, and interpersonal skills demonstrated through effective workplace interactions
• Ability to work independently, multitask, and meet deadlines in a dynamic environment
• Experience in construction, engineering, or Workplace Safety & Health (WSH) industry

Other Information

• Location: Kallang Pudding Road (Walking distance from Mattar MRT)
• Working Hours: Monday to Friday, 8.30am – 5.30pm
• Five-day work week (Monday to Friday)
• Friendly, supportive, and collaborative working environment
• Opportunity to grow with an established and expanding engineering company
• On-the-job training and career development opportunities