Hr cum Admin Assistant

• On Job Training Provided
• Working Hours: (Mon to Fri) – 9am-6pm
• Job Type: Full time
• Immediately

Job Overview: The HR cum Admin Assistant will play a crucial role in supporting both the human resources and administrative functions of the company. This position requires a detail-oriented and organized individual who can handle various tasks related to HR and administrative support, ensuring smooth and efficient operations.

Key Responsibilities:

Human Resources:

• Assist in the recruitment process, including job postings, resume screening, scheduling interviews, and conducting initial interviews.
• Maintain and update employee records and HR databases.
• Assist with the onboarding process for new employees and the offboarding process for departing employees.
• Coordinate employee training and development programs.
• Handle employee inquiries and provide timely assistance.
• Assist in the preparation of payroll.
• Support HR projects and initiatives as required.

Administrative:

• Assist in vehicle road tax, COE and insurance renewal
• Oversee the renewal of vehicle road tax, insurance, and COE.
• Manage the renewal processes for Health & Safety (H&S) insurance, Work Injury Compensation Act (WICA) insurance, public liability insurance, and cover notes.
• Arrange and coordinate training sessions for employees, ensuring compliance with company training requirements.
• Maintain inventory and manage the procurement of office supplies, including stationery, cleaning supplies, uniforms, and pantry items.
• Ensure the proper maintenance of company facilities, including lifts and plumbing systems.
• Organize and schedule the boss meetings, appointments, and administrative tasks as required.
• Assist in organizing company events such as the Mooncake Festival, Seventh Month (Hungry Ghost Festival), and Chinese New Year celebrations.
• Update and manage airport passes for employees as needed.
• Assist in ensuring compliance with fire safety regulations and participate in fire safety drills.
• Support general administrative tasks to ensure the smooth operation of the office.

Qualifications:

• Diploma in Human Resources, Business Administration, or a related field.
• Proven experience as an HR Assistant, Administrative Assistant, or similar role.
• Familiarity with HR software and MS Office applications (Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive information with confidentiality.
• Detail-oriented and proactive problem-solving skills.
• ONLY Singaporean, SPR or LTVP