HR/Admin Executive

Company Overview

Interconsultants Pte Ltd, established in Singapore since 1994, is a consultancy firm with experienced professionals in architecture, landscaping, interior design, cost consultancy, and project management for commercial, industrial, institutional, and residential projects.

Job Summary

Assist the Admin Manager in HR and office administration tasks to support smooth operations and compliance with government requirements.

Responsibilities

• Manage recruitment processes to hire staff promptly and maintain accurate personnel files for compliance
• Administer staff welfare programs and coordinate training sessions to support employee development
• Process payroll, leave, and overtime claims accurately to maintain up-to-date employee records
• Submit annual employment records to IRAS accurately and on time
• Submit CPF contributions and handle work pass applications to ensure workforce legality and compliance
• Maintain office licences and subscriptions to ensure uninterrupted office operations
• Assist in ISO and BizSafe audit preparations
• Prepare and type correspondence to facilitate clear internal and external communication
• Arrange directors’ meetings to ensure efficient scheduling and coordination of office activities
• Collect and dispatch mail promptly to maintain effective communication flow
• Purchase postage stamps and deposit cheques to support office financial transactions
• Monitor stationery inventory and maintain office equipment to ensure availability and functionality
• Liaise with government agencies for statistical surveys, funding applications, and claims to ensure compliance and successful submissions
• Answer telephone calls and perform reception duties to provide professional front-line support
• Perform other ad-hoc administrative duties as assigned to support overall office operations

Required competencies and certifications

• Proficient in MS Office (Word, Excel, PowerPoint) to produce accurate documents and reports
• Minimum 2 years of relevant experience in HR and office administration to perform core duties effectively
• O-Level or Diploma educational qualification to meet job entry requirements

Preferred competencies and qualifications

• Demonstrate meticulous attention to detail to ensure accuracy in assignments
• Show initiative and tactfulness in handling sensitive information and interactions
• Ability to work independently with minimal supervision to complete tasks efficiently
• Maintain a pleasant disposition to foster a positive work environment
• Exhibit a strong sense of responsibility to ensure task completion and accuracy