HSEQ Administrator

Key Objectives:

·       To enforce safety compliance and promote safety awareness at the worksites, workshops and the Company’s premises.

·       To support the HSEQ Team in ensuring compliance with Workplace Safety and Health (WSH) legislation, company safety policies, and client safety requirements.

·       To assist in maintaining a safe and healthy working environment by supporting safety programmes, inspections, reporting, and documentation.

Main Activities:

(main day-to-day activities and the outputs of the role the individual is expected to deliver)

Safety Culture and Awareness Promotion

·       Promotes a proactive Workplace Safety and Health (WSH) culture by educating employees on safety, health and environmental practices, with emphasis on risk prevention rather than corrective actions.      

·       Constantly inculcates safety consciousness through various safety promotion programmes, publications, notices and award incentives.

Planning and Organising

·       Familiarises with the requirements of the Factories Act and other legislation on safety, health and environmental control.

·       Familiarises with the customers’ safety rules and practices, and safety expectations.

·       Liaise with client and accredited bodies as required.

·       Supports the development and documentation of safety policies, systems, practices and programmes in line with regulatory and client requirements.

·       Initiates monthly site safety committee meeting with management staff, site personnel, sub-contractors and other relevant parties to continuously review and improve safety effectiveness.

·       Plans and organises safety programmes, e.g. campaigns, drills, training programmes, fire fighting and first aid courses, talks, newsletters, etc. to inculcate safety awareness at all levels.

Coordination and Control

·       Coordinates and communicates safety requirements with all sub-contractors, ensuring that they support and comply with the safety requirements, including the use of PPE.

·       Deliver HSEQ induction to contractors and new hires.

·       Assist in conducting Tool Box Meeting before commencing work.

·       Ensure that safety instructions are properly understood and complied by all employees; that these instructions are documented in the Safety Manual , and that a copy of which is kept by each site and is readily accessible to all employees.

·       Conducts regular safety audits to ensure safety and housekeeping compliance, and to identify potential hazards so that any deficiencies in safety system can be rectified.

·       Reports and investigates accidents and dangerous occurrences and initiates corrective and preventive actions to avoid future incidents.

·       Develops safety standards for operating equipment’s and PPE, and ensures that they are inspected regularly for safety.

·       Ensure that employees carry out licensed works, such as lifting, have acquired the necessary operational and safety training to authorise them for such works.

·       Prepare, compile and submit periodic HSEQ reports, including safety statistics, incident and near‑miss data, inspection findings, corrective actions and client feedback, in accordance with internal, client and regulatory reporting requirements.        

·       Maintain all safety records for regulatory and client inspection.

·       Provides HSEQ support for tender submissions and client questionnaires by compiling relevant data and collating required HSEQ documentation for submission.

Qualifications / Experience

(Academic qualifications as well as experience)

Work Experience

·       At least 2 years relevant experience in the same capacity, preferably in similar or related industries.

Educational Qualifications

·       ‘O’ / ‘A’ / WSH Level B or professional qualification in health, safety and environment management preferred.

Language Proficiency

·       Preferably bilingual in English and Malay or Mandarin.

Personal Attributes

·       Good communication skills

·       Good organising skills

·       Meticulous

Key Relationships

(The list of roles the job-holder most frequently interacts with)

·       HSEQ Team

·       Site Management and Supervisors

·       Workshop/ Site Personnel and Technicians

·       Sub‑contractors and Vendors

·       Project / Operations Team

·       Regulatory Authorities (for inspections and documentation support)

·       Clients’ Safety Representatives