Human Resource Executive

Job Purpose

The HR Executive manages all HR-related functions and activities covering recruitment, payroll and reward management, administration of training and performance management and employee engagement.

Core Responsibilities

• Work with line managers to identify manpower needs and source for suitable job candidates through various means, screen, and interview the job applicants and help select suitable ones.
• Follow up to seek approval on the employment terms, make employment offers, prepare employment contracts, and apply for work permits where required.
• Conduct / arrange for orientation and onboarding programs for new employees.
• Coordinate regular performance review and appraisal exercises and support line managers in the process, as well as administer confirmation of service of new joiners.
• Consult line managers to identify learning & development needs of employees and identify training programs to fulfill the L&D needs
• Administer the annual salary review and performance bonus determination
• Prepare and process payroll ensuring that salary is paid timely and accurately
• Prepare all types of employment-related letters including employment contracts, confirmation letters, resignation acceptance letters, termination letters, increment letters and bonus letters
• Administer leave items, employee benefits, and employee claims
• Support line managers in dealing with grievances and disciplinary issues
• Provide advice to line managers and employees on staff policies and attend to inquiries
• Organize and manage staff welfare programs.
• Handle exit management of employees.
• Maintain and safe-keep all employee records and employee-related document
• Prepare applications for various relevant grants offered by the government agencies
• Perform any other duties as assigned by the Company

Qualifications, Skills & Experiences Requirements

• Degree/Diploma in Human Resource or Business-related discipline.
• Minimum 4 years of relevant working experience covering most parts of human resource management, preferably in a small and medium enterprise
• Familiarity with employment laws and practices

Attributes Requirements

• Taking ownership
• Analytical ability
• Service orientation
• Communications and influencing skills
• Quality focus
• Tenacity and resilience

Key Performance Indicators

• Success of recruitment
• Timeliness and accuracy of payroll processing
• Timely conduct of HR activities (including performance appraisal cycles, salary review, bonus)
• Quality of support and services provided to line managers and employees
• Staff morale