Human Resources and Admin

Payroll & Compensation Administration

•  Prepare and process monthly payroll accurately and on time, including overtime,allowances, claims, deductions and Annual Wage Supplement (AWS).

•  Submit CPF contributions correctly and by the deadline via CPF EZPay; reconcile against payroll each month.

•  Administer salary, increment and bonus cycles as directed; maintain payslips and payroll records.

3.2  Foreign Worker & Work Pass Management

•  Manage the full lifecycle of EP, S-Pass and Work Permit applications, IPA issuance,renewals and cancellations via MOM / EPOL, ensuring no pass ever lapses.

•  Maintain a live work-pass expiry calendar and initiate every renewal with at least 60days' lead time.

•  Administer the foreign-worker levy, medical examinations, settling-in, dormitory allocation coordination, insurance and repatriation.

•  Proactively identify levy-reduction opportunities (trade tests / skills upgrading) and coordinate worker upskilling to lower cost.

•  Track sector quota / DRC and Man-Year Entitlement position and flag headroom or breaches early.

3.3  Statutory & Regulatory Compliance

•  Ensure compliance with the Employment Act, MOM regulations, CPF Act and the Work Injury Compensation Act (WICA).

•  File IRASIR8A annually and handle IR21 tax clearance for departing foreign employees.

•  Maintain the WICA insurance policy and process any work-injury claims end to end.

•  Complete MOM surveys and statutory submissions (e.g. NS make-up pay claims) on time.

•  Keep the company continuously audit-ready for MOM and CPF inspections.

3.4  Recruitment & Onboarding

•  Coordinate job postings, candidate screening and interview scheduling with hiring managers.

•  Prepare offer letters, employment contracts and (where applicable) contracts for service.

•  Run onboarding — documentation, orientation, access/IT setup coordination and probation tracking — and issue confirmation letters on successful probation.

3.5  Employee Relations, Records & Policy

•  Maintain complete, accurate and confidential HR files and personnel records for all staff and workers.

•  Own leave management (annual, medical, hospitalisation, NS, maternity / paternity,childcare).

•  Handle staff HR queries and first-line grievances; escalate appropriately.

•  Draft and maintain the Employee Handbook and HR policies, and obtain staff acknowledgements.

•  Manage performance-review cycles and offboarding — resignations, terminations, final settlements, certificates of service and exit processes.

3.6  Safety, Training & CertificationCoordination

•  Tracksite-staff certifications and safety training (e.g. BizSafe, Work-at-Height,relevant trade certs) and their renewal dates.

•  Support WSH documentation, BizSafe and audit requirements from the HR and records side.

3.7  HR Administration, Office & Reporting

•  Maintain attendance, timesheets and the company org chart.

•  Coordinate staff medical and insurance benefits (e.g. the SATA primary-care plan) and support office and dormitory record-keeping.

•  Keep HR trackers and boards (Monday / PMCE OS) accurate and current.

•  Provide a weekly HR report to the Director: headcount, work-pass status, upcoming renewals, leave and any compliance flags.
•  Other administrative and office management duties