Human Resources & Administration Executive (Farrer Park)

Responsibilities:

Human Resources Operations

• Manage employee onboarding and offboarding processes, ensuring a smooth and positive employee experience.
• Maintain accurate and confidential employee records, including personnel files, employment documents, pre-employment checks, educational certificates, company asset assignments, and employee information.
• Update and maintain HRIS, employee databases, and access control systems.
• Administer employee declarations, including conflict of interest and asset declaration forms.
• Ensure HR documentation is properly filed and maintained in compliance with company policies and employment regulations.
• Conduct exit interviews, gather employee feedback, and recommend initiatives to improve employee engagement and retention.
• Support the implementation and communication of HR policies, procedures, and best practices.
• Ensure confidentiality when handling sensitive employee information.

Office Administration & Corporate Support

• Coordinate weekly counselling service reports and other administrative reports.
• Organise monthly company meetings, staff engagement activities, welfare programmes, festive celebrations, retreats, and annual events.
• Manage procurement and inventory of office stationery, pantry supplies, and general office equipment.
• Maintain records of company IT equipment, mobile devices, and user access assignments.
• Coordinate user account setup and removal to support employee onboarding and offboarding.
• Provide administrative support to various departments and assist with operational requirements.
• Provide Client Services coverage during team members' absence when required.
• Support the Data Protection Officer (DPO) in implementing PDPA policies, compliance activities, and staff awareness programmes.
• Perform the role of Fire Safety Warden by supporting workplace safety initiatives, emergency preparedness, and fire evacuation exercises.
• Carry out other HR, administrative, and operational duties assigned by Management.

Talent Acquisition

• Manage the end-to-end recruitment process, including job posting, sourcing, screening, interviewing, reference checks, offer preparation, and onboarding.
• Coordinate interview arrangements between hiring managers and candidates.
• Work closely with department heads to understand manpower requirements and hiring priorities.
• Build and maintain talent pipelines for current and future hiring needs.
• Maintain accurate recruitment records and candidate databases.
• Support employer branding initiatives and recruitment activities where required.

Requirements:

• Diploma in Human Resource Management, Business Administration, or a related discipline.
• At least 2 years of experience in Human Resources, Recruitment, or Office Administration.
• Experience managing the full recruitment lifecycle is preferred.
• Familiarity with HRIS systems and Microsoft 365 administration will be an advantage.
• Proficient in Microsoft Office applications, especially Excel, Word, Outlook, and Teams.
• Strong organisational, coordination, and multitasking abilities with excellent attention to detail.
• Good interpersonal and communication skills, with the ability to build relationships across all levels.
• Able to handle confidential information with professionalism and integrity.
• Resourceful, proactive, and capable of working independently in a fast-paced environment.

EA Personnel Name: Jackie Ng
EA Personnel No: R22109024
EA License No: 95C5411