Junior Executive Assistant (Execution & Coordination)

We are looking for a Junior Executive Assistant to work closely with the Director and support across day-to-day operations.

This is not a typical admin role.

Your core responsibility is to ensure things get done —tracking tasks, following up with teams, and keeping work organised so nothing falls through the cracks.

You will playa key role in reducing the Director’s mental load by ensuring execution is consistent, structured, and reliable, while handling information with a high level of integrity and discretion.

What You Will Do

• Maintain and manage a clear task tracker to ensure all work is followed through
• Follow up with internal teams and stakeholders to ensure deadlines are met
• Manage the Director’s calendar, scheduling, and meeting coordination
• Take meeting notes and convert discussions into clear action points and next steps
• Prepare brief summaries and key points ahead of meetings where required
• Coordinate across internal teams and external stakeholders to ensure alignment
• Handle travel arrangements, expense tracking, and general administrative support as required

What We Are Looking For

We are not looking for someone to just “assist”.

We are looking for someone who:

• Is reliable — does not let things slip
• Takes initiative — acts without waiting to be told every step
• Thinks ahead — anticipates issues early
• Follows through — ensures tasks are completed properly
• Is honest and trustworthy — able to handle confidential information with discretion
• Is a self-starter — comfortable taking ownership of tasks independently
• Is comfortable following up with others to get things done

Who This Role Is Suitable For

• Ideally 2–4 years of relevant commercial or coordination experience
• Exceptional candidates with less experience may be considered
• Individuals who are highly organised, structured, and dependable
• Someone who takes pride in ensuring tasks are completed properly and on time
• A proactive individual who is comfortable working in a fast-paced, hands-on environment
• Someone who wants to work closely with leadership and build strong execution skills

What You Will Gain

• Direct exposure to how a business operates across multiple functions
• Opportunity to work closely with the Director
• Strong foundation in execution, organisation, and coordination
• A clear path to grow into a more senior role over time

Compensation

• SGD 3,500 – 4,500 per month
• Performance bonus based on reliability and execution