Legal Secretary

Legal Secretary / Legal Support Specialist

Essential Duties & Responsibilities

Duties are performed throughout every workday, as necessary. Duties include, but are not limited to, the following:

• Type and edit legal and other documents in accordance with timekeeper’s instructions including correspondence, presentations, and ensure accuracy of copy, formatting, grammar, punctuation and syntax.
• Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff.
• Perform secretarial functions associated with Firm administrative tasks, including processing new client/matter reports, time reports and expense reports.
• Printing, binding and collation of documents for timekeepers.
• Coordinate, meetings and appointments; coordinate travel arrangements (including air tickets and hotel accommodations), and prepare related budgets for internal approval and reporting
• Provide secretarial assistance to visitors and lawyers whose secretaries are absent; accept overflow work from other secretaries
• Reception coverage on rotation basis during lunch and during absence of receptionist
• Evening, weekend and public holiday secretary coverage on rotation basis

Essential Knowledge, Skills and Abilities

• At least 3-4 years of legal secretarial experience at an international law firm required
• Strong written and oral communication skills
• Proficiency in all Microsoft Office applications (Outlook, Word, Excel and PowerPoint)
• Proficiency in Adobe Acrobat, including converting, editing, comparing and combining files
• Experience with iManage Desksite, Expert Time and Emburse is advantageous
• Proficiency on office equipment used on a regular basis including computers, printers, copier machines, binding machines, telephones and meeting room audio visual equipment
• Familiarity with travel arrangements e.g. flight bookings, visa requirements and applications, and accommodation bookings
• Demonstrate strong attention to detail and produce high quality/accurate work
• Ability to work independently, multitask, take initiative, set priorities and see projects through completion.
• Strong service orientation, teamwork skills and ability to respond calmly and effectively to changing priorities

To be considered, please provide a cover letter and resume.