Legal Secretary

About the Role

We are looking for an experienced Legal Secretary to provide secretarial and administrative support to our lawyers. This is a non-contentious support role, covering practice areas including conveyancing, wills and probate, corporate, and corporate secretarial work. Salary will be commensurate with experience.

What You Will Do

• Prepare and format legal documents, correspondence, and other materials to a high standard, including accurate typing and formatting of complex documents
• Provide day-to-day secretarial and administrative support to the lawyers in the Firm
• Open new client files, conduct conflict checks, complete KYC checks, and maintain proper client due diligence records in accordance with the Firm’s procedures
• Manage and maintain lawyers’ diaries, track deadlines, and coordinate appointments and meetings
• Handle data entry, filing, and maintenance of both physical and electronic records
• Prepare bills and assist with monitoring of payments
• Manage incoming and outgoing correspondence
• Assist with e-filing and other practice-area administrative tasks, including eLitigation, SLA lodgements, ACRA filings, or corporate secretarial filings, depending on the department assigned
• Assist with any other ad hoc administrative and secretarial duties as required by the lawyers

What We Are Looking For

• Minimum 3 years’ experience as a legal secretary or ina similar secretarial role in a Singapore law firm
• Hands-on experience in at least one of the following practice areas: eLitigation, conveyancing, or corporate and corporate secretarial work
• Excellent typing speed and accuracy, with strong document formatting skills; proficiency in Microsoft 365 (including Word, Excel, Outlook, Teams, and SharePoint) is essential
• Able to work independently with minimal supervision and manage multiple tasks and deadlines simultaneously
• Meticulous, well-organised, and able to work calmly andaccurately under time pressure; must be prepared to work beyond normal office hours when the exigencies of work require
• Good interpersonal skills and a professional manner when dealing with clients and other parties
• Good command of written and spoken English; the ability to communicate orally in Mandarin is an advantage for liaising with Mandarin-speaking clients
• Minimum GCE ‘A’ Level or Diploma, or equivalent

Eligibility

This position is open to Singapore Citizens and Permanent Residents only.

How to Apply

Interested applicants are invited to submit their CV and expected salary to [email protected].Only shortlisted applicants will be notified.