Legal Secretary (UK Law Firm)

about the company:

Our client is a distinguished international law firm with a sophisticated global footprint and a reputation for excellence in the Singapore market. Known for their forward-thinking approach and collaborative culture, they provide an environment that values professional development and seamless teamwork.

about the job:

We are seeking a proactive and professional Legal Secretary to provide high-level executive support to the Head of Department and a dedicated team of fee earners. This role is central to the department’s operational efficiency, ensuring that the HOD and the wider team are fully supported in their daily practices.

key responsibilities include:

• Executive Support: Managing the complex diary and professional commitments of the Head of Department, ensuring seamless scheduling and time management.

• Practice Coordination: Providing comprehensive administrative assistance to a team of fee earners, including the end-to-end management of the billing cycle and expense processing.

• Document Mastery: Formatting, proofreading, and perfecting legal correspondence and court documents to ensure they meet the firm’s high standards of excellence.

• File & Process Management: Overseeing filings and maintaining both digital and physical matter files with meticulous attention to detail.

• Liaison & Communication: Acting as a professional point of contact for clients and external stakeholders, handling all inquiries with diplomacy and discretion.

skills and experience required

To be successful in this role, you should be a seasoned administrative professional with a minimum of 5 years of secretarial or executive assistant experience, preferably within a reputable law firm or a fast-paced professional services environment. You should also have the ability to prioritize a diverse workload for multiple stakeholders while maintaining a calm and focused demeanor, and good command of English (both written and verbal) with the ability to manage confidential information with the utmost integrity.

If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply.  

EA: 94C3609 / Reg: R2095759