Manager, Admin

1. School Operations and Administration

• Lead and oversee daily school operational and administrative functions.

• Ensure smooth implementation of operational systems, processes, and workflows.

• Develop, review, and implement operational policies and procedures.

• Support the Principal in operational planning and school-wide initiatives.

• Ensure proper documentation and records management practices.

• Oversee office administration and administrative support functions.

2. Facilities and Resource Management

• Oversee school facilities, maintenance, infrastructure, and operational resources.

• Coordinate repair, maintenance, and upgrading works with vendors and contractors.

• Ensure school facilities remain safe, functional, and conducive for staff and students.

• Monitor inventory, procurement, and asset management processes.

• Support space planning and operational resource allocation.

3. Finance and Procurement Administration

• Support budgeting, financial monitoring, and resource utilisation.

• Ensure procurement processes comply with organisational policies and procedures.

• Monitor contracts, quotations, purchases, and vendor performance.

• Work closely with finance teams on operational budget matters and reporting requirements.

4. Compliance, Governance and Risk Management

• Ensure compliance with organisational policies, regulatory requirements, and audit standards.

• Support operational audit preparation and follow-up actions.

• Lead workplace safety, emergency preparedness, and business continuity planning.

• Monitor operational risks and recommend mitigation measures.

• Ensure data protection and confidentiality standards are maintained.

5. Transport and Operational Support Services

• Oversee transport operations and coordination for students where applicable.

• Work closely with transport operators and relevant stakeholders to address operational concerns.

• Ensure operational support services are responsive to student and school needs.

6. Stakeholder Management and Partnerships

• Build and maintain positive working relationships with parents, vendors, community partners, and external stakeholders.

• Coordinate with internal departments and external agencies on operational matters.

• Support communication and collaboration across teams.

7. Team Leadership and Staff Development

• Supervise and support administrative and operational staff.

• Provide guidance, mentoring, coaching, and performance feedback to team members.

• Support staff development and capability building.

• Foster a collaborative, positive, and service-oriented work culture.

8. Continuous Improvement

• Identify opportunities to improve operational efficiency and service delivery.

• Recommend and implement process improvements and system enhancements.

• Support organisational initiatives and change management efforts.

• Support organisational initiatives and change management efforts.

Job Requirements

Qualifications and Experience

• Bachelor’s Degree in Business Administration, Management, Operations, or a related field.

• At least 5 years of relevant management experience, preferably in education, social service, healthcare, or related sectors.

• Experience in operations, administration, facilities, procurement, or stakeholder management.

• Prior supervisory or team leadership experience preferred.

Knowledge and Skills

• Strong organisational and operational management skills.

• Good leadership, communication, and interpersonal skills.

• Ability to manage multiple priorities and stakeholders effectively.

• Strong problem-solving and decision-making abilities.

• Familiarity with compliance, governance, and operational risk management.

• Proficient in Microsoft Office applications and administrative systems.

Personal Attributes

• Collaborative and team-oriented.

• Resourceful, proactive, and adaptable.

• Strong sense of responsibility and professionalism.

• Able to work independently while contributing effectively as part of a team.

• Committed to supporting an inclusive and caring school environment.

*The Admin Manager may be required to undertake additional responsibilities and projects as assigned by the Principal or organisation in support of school and organisational needs.