Marketing & logistic administrative assistant

Company Overview

Medochemie Ltd is a multinational generics pharmaceutical and consumer healthcare company headquartered in Limassol, Cyprus. It develops, manufactures, and markets branded generic and patented products, operating 15 plants globally.

Job Summary

Provide administrative support to Marketing/E-commerce and Supply Demand Planning teams by coordinating marketing activities, managing e-commerce platforms, handling inventory orders, and maintaining accurate logistics and stock records.

Responsibilities

• Coordinate marketing activities and support marketing events to enhance sales team initiatives
• Source and manage procurement of marketing materials including printed items and promotional gifts
• Update e-commerce and e-retailer platforms with current images, promotions, and pricing to maintain accurate online presence
• Create invoices for e-commerce orders to ensure timely billing and record-keeping
• Place inventory orders with HQ ordering team based on confirmed lists from the manager
• Extract weekly data from corporate LRP system to provide accurate reports for management
• Enter and update inbound and outbound stock data in local inventory system to ensure accurate and current inventory records
• Manage supply queries from customers and regional distributors, providing timely information on ETA and product availability
• Monitor stock levels and initiate stock adjustments between local warehouses to optimize inventory distribution
• Maintain records of tender and contract balance quantities
• Monitor Brunei orders and Singapore customer backlog orders to ensure timely delivery
• Arrange freight for export shipments from Singapore to support logistics operations

Preferred competencies and qualifications

• Higher Nitec, Diploma, or Degree preferably in logistics management, marketing, or business administration
• 1-2 years of administrative support experience; fresh graduates are welcome to apply
• Ability to collaborate effectively with cross-functional teams and maintain a pleasant working demeanor

Other Information

Salary & benefits

• SGD 2,000 to SGD 3,000 monthly salary
• 13-month annual wage supplement
• Medical and dental benefits