Office Admin, 12 to 18-month, CBD

Job Scope:

• Front desk duties – handling receiving and dispatching
• Manage and monitor pantry stock
• Familiarity with Coupa – vendor onboarding, raising PR, PO creation, Goods Receipt (GR), and invoice submission for payment processing
• Grants administration – PR/PO processes as above
• Provide logistics support for onsite events and meetings
• General administrative and ad hoc duties as required
• Backup support for Sales Admin colleague
• Fire warden responsibilities

Requirements:

• Diploma or Degree in Business Administration or related discipline
• Minimum 2 years of administrative/front desk/reception experience, preferably within an MNC environment
• Experience in handling procurement and invoicing processes, including PR, PO, Goods Receipt (GR), and invoice submission
• Familiarity with Coupa or similar procurement systems will be advantageous
• Good coordination and organizational skills with the ability to manage multiple tasks independently
• Comfortable handling front desk/reception duties and supporting onsite meetings/events
• Good communication and interpersonal skills
• Proficient in Microsoft Office applications such as Excel, Word, and Outlook
• Able to work in a fast-paced environment with minimal supervision
• Meticulous, proactive, and service-oriented mindset
• Prior experience within healthcare, pharma, or MNC environments will be advantageous
• Willing to take on ad hoc administrative and operational support duties as required

Additional Information:

• Contract duration: 12 to 18-month contract, renewable and convertible to perm
• Commencement Date: Immediate
• Working days and hours: Mon to Fri, 9am to 6pm
• Location: Mapletree Business City, Singapore 117372