Office Admin & Receptionist #ESY

Reception & Front Desk Operations

•Serve as the first point of contact for visitors, ensuring a professional, courteous, and welcoming experience.

•Answer and direct incoming phone calls, take messages when required, and relay them to the appropriate employees.

•Notify employees of visitor arrivals and provide support for meeting room arrangements when needed.

•Coordinate courier-related activities, including DHL shipments, external deliveries, and courier pick-ups.

•Arrange courier services and support employees with ad hoc shipment requests.

•Maintain the cleanliness, organization, and presentation of the reception and common areas.

Administrative, Office & Facilities Support

•Provide administrative support, including document preparation, data entry, filing, and records maintenance.

•Manage office stationery, pantry supplies, name card orders, and general office inventory, including stock monitoring and replenishment.

•Support procurement administration by raising Purchase Requisitions (PR) and Purchase Orders (PO) through systems such as Readsoft and Coupa.

•Assist in tracking invoices, expenses, and related administrative documentation.

•Support daily office and facilities operations to maintain a safe, functional, and efficient work environment.

•Liaise with vendors, service providers, and building management on routine office matters, including Permit-to-Work (PTW) applications and air-conditioning extension requests.

•Coordinate and accompany vendors during office maintenance, servicing, and repair works when required.

•Support office setup activities and onboarding arrangements.

•Attend to routine office requests and escalate issues as appropriate.

•Perform other ad hoc administrative, office, and facilities support duties as assigned.

Interested candidates, please email your resume to [email protected]

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted