Office Administrative Assistant

Location: Near to Tanjong Pagar MRT

Administrative Responsibilities

• Provide general administrative support for daily operations and senior management activities
• Manage and organize documents, records, and filing systems
• Handle correspondence in English and Japanese, including e-mails, calls, letters, and coordination
• Schedule meetings, appointments, and prepare related materials
• Coordinate logistics for events, meetings, and office activities, including venue booking, transportation
• Maintain office supplies and oversee basic office management tasks
• Ensure compliance with company policies and procedures
• Assist internal teams with administrative and coordination tasks
• Update and maintain databases and reports as required
• Support process improvements for greater efficiency

Executive Assistant Responsibilities

• Provide day-to-day executive support to head of departments, including calendar management and meeting coordination, claim applications and approval, amongst others
• Serve as a Japanese-speaking point of contact for Japanese clients, investors, shareholders, and business partners, ensuring timely and professional communication
• Act as a key liaison between senior stakeholders, clients, and internal teams to ensure efficient communication and follow-ups
• Assist in travel coordination and administrative arrangements for executives
• Other ad hoc tasks

Requirements

• At least 5 years of relevant working experience
• Good interpersonal and communication skills
• Serve as a Japanese-speaking point of contact for Japanese clients, investors, shareholders, and business partners, ensuring timely and professional communication
• Proficient in Microsoft Applications (Word, Powerpoint and Excel)
• Highly motivated, strong work ethics, team player and able to work under pressure
• Strong interpersonal skills and ability to work effectively with large, culturally diverse teams at all levels
• Must be comfortable supporting multiple reporting lines

Sarah (R2198293)

Talents@Work Pte Ltd (21C0501)

*We regret to inform that only shortlisted candidates will be notified. Thank you