Job Description – Office Administrator

Position Summary

We are looking for a reliable, organized, and detail-oriented Office Administrator to support the day-to-day administrative and basic Human Resource (HR) functions of the company. The successful candidate will play an important role in ensuring smooth office operations while handling work pass administration and maintaining employee records.

Key Responsibilities

General Administration

• Manage daily office administrative operations and ensure smooth office workflow.

• Maintain proper filing systems for both physical and electronic documents.

• Handle incoming calls, emails, and correspondence.

• Prepare reports, letters, and other administrative documents as required.

• Perform general administrative and clerical duties.

• Perform any other duties assigned by Management.

Human Resource Administration

• Handle Work Permit (WP), S Pass, and Employment Pass (EP) applications, renewals, cancellations, and other employment pass-related matters.

• Maintain employees' personal records and HR documentation.

• Prepare monthly payroll and ensure timely salary processing.

• Monitor employees' attendance, leave records, and medical certificates.

• Assist with employee onboarding and offboarding.

• Liaise with relevant government authorities and agencies on employment-related matters.

• Ensure HR records are maintained accurately and confidentially.

Requirements

• At least 1 year of relevant experience in office administration, HR administration, or a similar role. Candidates with prior experience in the construction industry will be preferred.

• Knowledge of Singapore employment regulations and work pass administration (WP, EP, and S Pass) is preferred.

• Proficient in Microsoft Office (Word, Excel, and Outlook).

• Good organizational and time management skills.

• Strong attention to detail and the ability to handle confidential information.

• Willing to learn, take on new responsibilities, and adapt to changing business needs.

• Positive attitude, proactive, and able to work independently as well as part of a team.