Office Executive (1 Year Contract)

Kumon is the world's leading after-school enrichment programme. It was founded in 1954 in Japan, and the Kumon Method originated from a father's love for his son. The programme has over 4 million students, and learning opportunities are offered in more than 60 countries and regions worldwide. The main goal of Kumon is to help individuals discover their potential and develop their abilities to the fullest, thus nurturing human capital that will contribute to global society. If you share the same passion for developing children and seeking a meaningful career that contributes to their development on a global level, Kumon invites like-minded candidates to join as a Office Executive (General Affairs Associate).

Job Purpose:

Responsibilities to handle office administration operation, manage travel arrangements, maintaining appropriate filing systems, general procurement, workspace utilization and handle external vendors for maintenance services. 

Duties & Responsibilities:

• Provide office support to oversee front house operation on mail operations, incoming or outgoing couriers.
• General procurement and inventory management of office supplies, pantry stock and first-aid items, etc.
• Verification of invoices from suppliers and vendors, and managing data computation as a reference for budget purposes.
• Handle office maintenance services, rental equipment, and housekeeping of the office environment.
• Coordinate general office maintenance, equipment servicing, and workspace cleanliness.
• Support the onboarding and offboarding preparation, managing the workspace utilization and readiness.
• Catering ordering support for RSO regional meetings and local events, and Singapore office committee meetings.
• Liaise with Building Management Offices on facilities maintenance services and support as the Fire Warden.
• Manage travelling arrangements such as air-tickets, overseas hotel lodging, visa application, and travel insurance.
• Support Singapore Branch (SB) activities on the preparation of collateral requests for centre events.
• Provide ad hoc administrative support to Legal Division as required.
• Assist in ad hoc projects from time to time.

 Additional Tasks & Responsibilities:

• To have a strong organizational skills and familiarity with project management principles on ad-hoc project

Knowledge and Skills Requirements:

• Possess strong organisational ability, meticulousness, good interpersonal, strong problem-solving skills, communication skills and ability to work under pressure.
• Proven experience in an administrative or office support role.
• Ability to work independently and handle confidential information with discretion.
• Familiarity with procurement processes and vendor coordination is a plus.
• Experience in facilities management and travel coordination preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Credentials and Experience:

• Diploma / GCE ‘O’ level or above.
• Minimum 3 years of relevant administrative working experience.
• Experience in handling procurement, travel coordination, and facility management preferred.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Meticulous and detail oriented.
• Ability to multi-task, work independently and  a good team player.