Office Manager

Diverse range of responsibilities to drive success in the current role:

1. Act as the single point of contact (SPOC) for HR, Administration, and Finance matters at the Singapore office.
2. Manage day-to-day office operations, including facilities, vendors, supplies, travel, and workplace administration.
3. Oversee expense tracking, petty cash, invoice processing, and local finance coordination.
4. Ensure compliance with MOM workplace requirements and coordinate with building management, vendors, and authorities.
5. Coordinate work pass, immigration, and relocation formalities for globally hired employees.
6. Drive employee engagement through team events, offsites, and office culture initiatives.
7. Champion Kimbal's values and foster a positive, cohesive workplace environment.
8. Support local finance coordination, including vendor payments and liaison with the finance team on statutory and compliance requirements.

Current major challenges for the potential hire to resolve is:

1. Building the Singapore office's HR, admin, and finance coordination from scratch with limited existing infrastructure.
2. Managing complex work pass, immigration, and relocation requirements for a globally hired team.
3. Ensuring smooth day-to-day coordination across HR, admin, and finance without dedicated functional support on the ground.
4. Balancing diverse and fast-changing office, people, and finance priorities in a lean, growing team environment.
5. Keeping pace with evolving MOM and employment compliance requirements as the organization scales.

Kimbal desires the Office Admin and HR Coordinator to have:

1. Bachelor's degree in Business Administration, HR, Finance or a related field MBA preferred.
2. 1-3 years of experience in office administration, HR operations, or finance coordination, preferably in technology, engineering, or startup environments.
3. Strong generalist mindset with the ability to independently manage HR, administrative, and basic finance responsibilities.
4. Highly organized, proactive, and effective at managing multiple priorities in a fast-paced environment.
5. Strong collaboration and communication skills, with the ability to work across globally distributed teams.