Office Operations Executive

✅ Working location: Orchard

✅ Mon to Fri 9am to 6pm

✅Salary: up to $3,500

We are hiring on behalf of a growing multi-brand retail distribution company based in Singapore

Office Administration

• Manage day-to-day office operations including supplies, equipment, vendor accounts, and office upkeep

• Handle correspondence, courier, and document management across physical and digital filing systems

• Maintain company records, contracts, and licences organised by brand and function

• Coordinate meeting scheduling and calendar management for COO and CEO

• Prepare memos, basic correspondence, and internal communications

• Maintain office attendance, visitor, and access records

Cross-Functional Operations Support

• Support store opening logistics including contractor schedules, permits, and delivery coordination

• Assist merchandising and supply chain teams with basic procurement administration and PO tracking

• Support finance with expense tracking, petty cash administration, and invoice filing

• Assist HR with onboarding logistics for new hires including workstation setup and welcome kits

• Coordinate travel arrangements for company leadership and visiting brand representatives

Brand & Meeting Coordination

• Support scheduling and logistics for brand principal visits and meetings

• Organise internal meetings, town halls, and team events

• Support coordination of store launch events

• Prepare meeting materials, minutes, and follow-up action trackers

Compliance & Records

• Maintain registers and records in line with company SOPs across all active brand partnerships

• Ensure office practices align with workplace safety and data protection requirements

Requirements:

• Diploma or Degree in Business Administration, Office Management, or related field

• 2-3 years of experience in office administration, operations, or executive assistant role

• Experience in a startup or early-stage company environment is a strong advantage

• Exposure to HR functions such as onboarding and basic HR administration

• Experience liaising with external vendors and coordinating office operations

EA License No: 19C9611

EA Personnel Reg No: R1433735 Teng Wei Mun (Celest)