Office Receptionist and Administrative Executive

Role Summary 

We are seeking an experienced professional to join our team as an Office Receptionist and Administrative Executive. This fully on-site role covers front desk responsibilities, office administration, and coordination support to ensure smooth and efficient office operations. 

Key Responsibilities 

• Welcome clients and visitors, direct them to meeting rooms, and prepare beverage orders as required. 
• Handle switchboard calls and visitors professionally. 
• Manage meeting room bookings and ensure rooms are set up according to requirements. 
• Ensure office and meeting room facilities, fixtures, amenities, and equipment are well maintained, and coordinate regular servicing with vendors. 
• Assist with the setup and turnover of meeting rooms and common areas for events. 
• Support the organisation of internal team events to ensure smooth execution. 
• Coordinate incoming and outgoing mail, packages, deliveries, and courier services. 
• Monitor and manage office, stationery, and pantry supplies, and place orders with vendors as needed. 
• Schedule and coordinate management meetings and related calendar arrangements. 
• Assist with expense claims. 
• Provide administrative support to meet business needs. 

Qualifications and Skills 

• Relevant experience in a corporate or professional services environment. 
• Highly organised with strong attention to detail. 
• Excellent interpersonal skills and a professional attitude. 
• Strong verbal and written communication skills. 
• Ability to work effectively with stakeholders at all levels, both internally and externally. 
• Proficient in Microsoft Office applications. 
• Good time management and a strong record of punctuality