Operation Admin Assist/Executive

We are looking for an organized and responsible Operations Admin Assistant/Executive to support our Project Department in daily administrative work and operational reporting.

Key Responsibilities

• Prepare and update daily, weekly, and monthly project reports.
• Collect and consolidate site information, manpower records, equipment usage, work progress, and other operational data.
• Perform data entry for Work Orders, Delivery Orders, timesheets, and project-related documents.
• Coordinate with Project Managers, Engineers, site personnel, and other departments to obtain the required information.
• Follow up on outstanding reports and ensure timely submission.
• Maintain proper filing and documentation of project records.
• Update project trackers, schedules, and progress reports.
• Assist with supporting documents for meetings, claims, audits, and management reporting.
• Provide general administrative support to the Project Department.
• Carry out any other duties assigned by Management.

Requirements

• Minimum GCE “O” Level, Nitec, Higher Nitec, Diploma, or equivalent.
• Relevant administrative or project support experience is preferred.
• Proficient in Microsoft Excel, Word, and Outlook.
• Experience using SAP or other data-entry systems will be an advantage.
• Able to work independently and communicate with both office and site personnel.
• Good organizational skills, attention to detail, and ability to meet deadlines.
• Experience in the construction, civil engineering, or marine construction industry will be an added advantage.