Operations Admin Officer

Operations Admin Officer

• Report to and support the Operations Admin Manager in carrying out any tasks assigned for the Divisions
• Work closely with the Division/Operation Managers to provide administrative support
• Checking and preparation of License Agreements; facilitation for signatories
• Drafting letters to tenants, landlords, authorities, and vendors etc.
• Liaise with external parties such as landlords, authorities, vendors, lawyers as required
• Application, renewal, and cancellation of licenses and permits timely, including follow-up on the required documentations (such as for SFA, NEA/ECC, Liquor, Tobacco, Change of Use where required etc.)
• Ensure that the Tenancy Agreements and service contracts are renewed prior to expiry
• Accurate input of data into system and updating of records
• Assist in tenants’ operations/ administrative matters when required
• Checking for spring cleaning closure and/or renovation of stalls/ outlets to inform
• Completion of forms for submission of requests
• Checking and processing of invoices for signatories, liaising with vendors/suppliers for invoicing issues
• Scheduling of appointments and meetings when necessary
• Meeting attendance and minutes taking where required
• Inventory issuance and stock take
• Provide administrative support duties for new stall/outlet opening, closing, and renovation (such as opening/terminating utilities account, licenses etc.)
• Perform menu and listing updating
• Dissemination of emails, letters, and other information to departments
• Compilation/consolidation of data and information
• Maintain accurate and up-to-date upkeep of records in system
• Ensure proper scanning and filing of documentations
• Assist on insurance-related matters
• Preparation duties for festive season or events
• Cover reception duties when required
• Other ad-hoc duties as assigned

Qualifications:

• Minimum Diploma.
• At least 2 years of relevant experience in operations admin or administrative roles within the F&B industry.
• Strong organizational and multi-tasking skills.
• Detailed and meticulous.
• Proficient in Microsoft word, excel and power point.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced environment and adapt to changing priorities.