Operations Administrator

We’re Hiring: Operations Administrator / Administration Assistant

Fast-paced. Multi-functional. Never the same day twice.

If you’re organised, proactive, and enjoy being at the centre of everything — this is your kind of role.

You’ll support the firm across operations, HR, marketing coordination, and office administration, leveraging technology and AI to automate processes, improve efficiency, and get things done smarter and faster.

Fresh graduates and early-career candidates welcome.

What You’ll Do

File Support

• Monitor deadlines and ensure timely follow-through
• Oversee financial management of files (billing coordination, invoicing, collections tracking) to maintain healthy cash flow of each matter to prevent budget leaks
• Use technology and AI tools to automate tracking, streamline documentation, and improve workflow efficiency

HR Administration

• Support onboarding, recruitment coordination, and employee records
• Assist with HR documentation and internal communications
• Apply AI and digital tools to simplify and automate scheduling, document handling, and routine HR processes

Marketing & Business Support

• Manage content updates and branding materials
• Maintain client databases
• Use AI tools to enhance content drafting, organise data, and improve turnaround time

Office & General Administration

• Ensure smooth day-to-day office operations
• Assist with vendor management
• Leverage technology and AI to reduce manual work and improve administrative efficiency

What We’re Looking For

• Highly organised, detail-oriented, and dependable
• Proactive with a strong can-do attitude
• Tech-savvy, with the ability to use AI to automate work and improve productivity
• Strong command of written and spoken English
• Comfortable multitasking in a dynamic environment

Why Join This Role

• Exposure across multiple functions — not just one lane
• Hands-on experience with real impact
• A dynamic role where you’ll continuously improve how work gets done

If you enjoy variety, take ownership, and like using technology to make things better, apply now.