Operations & Admin Executive

Team & Player Administration

1.     Assist in player registrations and documentation on the myFAS and FIFA TMS systems.

2.     Assist in tracking player disciplinary records and maintaining documentation for reporting purposes.

3.     Assist with the purchase of ice & refreshments for SYL & women’s team matches, as and when necessary.

4.     Arrange and coordinate player medical screenings and mandatory fitness tests when required.

5.     Ensure both foreign and local players’ welfare needs are met.

6.     Perform duties as a Team Manager as and when required by the General Manager / Team Manager.

Medical & Insurance Administration

1.     Coordinate with physiotherapists, medical staff, and sports trainers on injury-related documentation.

2.     Coordinate with medical staff on the deployment of physiotherapists & sport trainers for SYL games.

3.     Prepare, submit, and follow up on insurance claims for injured players.

4.     Maintain proper records of medical reports, injury documentation, and insurance claims.

Accommodation

1.    Coordinate with property agents, otherwise, to source for suitable accommodation within budget to arrange accommodation for foreign players.

2.     Assist with apartment handover arrangements and tenancy documentation.

3.     Assist foreign players with relocation and settlement logistics when necessary.

4.     Conduct inspections of foreign players’ apartments when required.

Apparel & Equipment

1.    Maintain inventory records of club apparel and equipment.

2.     Conduct regular stock-taking of team apparel and equipment for SPL, WPL, and youth teams.

3.     Assist in the distribution of apparel to players and teams.

4.     Prepare inventory reports and highlight low stock levels to the General Manager.

5.     Coordinate with suppliers on delivery and logistics of apparel orders.

Matchday Operations

1.     Serve as the General Coordinator for Home Matches, ensuring operational readiness and smooth execution of matchday logistics.

2.     Coordinate ball boys, stretcher bearers, and escort kids.

3.     Liaise with security personnel and workforce marshals for matchday deployment.

4.     Arrange match doctor and ambulance services for home matches.

5.     Arrange scoreboard operator, emcee and photographer for home matches.

6.     Assist to apply for liquor& F&B licences if required; co-ordinate with vendors for any matchday deployments.

7.     Prepare and manage matchday equipment, including laptops for referee assessor and match commissioner.

8.     Coordinate the preparation of matchday signages and operational materials.

9.     Ensure water and logistical provisions for home team, away team, and matchday workforce.

10.  Coordinate pre-match setup and operational readiness of the venue.

11.  Assist the General Manager /Team Manager in ensuring smooth matchday operations.

12.  Assist with coordination of team logistics for competitions or events.

13.  Prepare petty cash for the match doctor, scoreboard operator, emcee, and photographers if any.

Documentation & Reporting

1.     Assist in preparing reports and documentation required for Annual General Meeting (AGM), Management Committee meetings or internal records.

2.     Record and file disciplinary actions or operational matters when required.

3.     Maintain proper archival records for football operations, including tenancy agreements, contracts and match videos.

Claims Administration

1.     Prepare, compile, and submit operational claims and supporting documents to the Finance / Accounts Department for processing.

2.     Follow up with the Accounts Department on the status of submitted claims.

3.     Ensure all required documentation and approvals are properly completed prior to submission.

4.     Maintain proper records and filing of all submitted claims and related documents.

5.     Update the General Manager /Team Manager on claim submissions and any issues requiring attention.

Administrative Support

1.     Provide general administrative support to the General Manager / Team Manager and football operations department.

2.     Assist with club licensing submission for the participation in Singapore Premier League & AFC competitions.

3.     Assist with coordination of outreach efforts, trials, events, or football competitions organised by the club.

4.     Perform other operational and administrative duties as assigned.