Operations & Finance Executive

Certainly! Here's a professional Job Description (JD) for an Admin & Finance Executive role suitable for a small to medium-sized company in Singapore. It includes payroll, GST, petty cash, and general

Admin & Finance Executive

Reports To

Managing Director / Finance Manager

Job Summary

The Admin & Finance Executive is responsible for supporting the company's finance, payroll, and administrative operations. The role ensures accurate financial record-keeping, compliance with statutory requirements, efficient office administration, and smooth day-to-day business operations.

Key Responsibilities

Finance & Accounting

• Prepare and issue customer invoices and follow up on outstanding payments.

• Process supplier invoices, staff reimbursements, and payments.

• Maintain accurate accounting records and financial documentation.

• Perform bank reconciliations and monitor company cash flow.

• Manage petty cash, including recording transactions and monthly reconciliation.

• Assist in preparing monthly financial reports and management accounts.

• Coordinate with external accountants and auditors for financial reporting.

• Prepare supporting documents for year-end audit and tax filing.

GST & Statutory Compliance

• Prepare and submit quarterly GST returns in accordance with IRAS requirements.

• Maintain GST records and ensure compliance with Singapore tax regulations.

• Support corporate tax and statutory filing requirements.

• Ensure proper documentation for all financial transactions.

Payroll & HR Administration

• Process monthly payroll accurately and on time.

• Calculate salaries, overtime, allowances, bonuses, and statutory deductions.

• Prepare payroll reports and maintain payroll records.

• Process CPF contributions and other statutory submissions where applicable.

• Maintain employee leave, attendance, and personnel records.

• Support onboarding and offboarding administration.

Office Administration

• Maintain filing systems for finance, HR, and company documents.

• Handle correspondence, emails, courier services, and office supplies.

• Manage office assets, equipment, and vendor relationships.

• Coordinate travel bookings, meetings, and company events when required.

• Ensure office operations run efficiently and professionally.

General Administrative Support

• Prepare reports, letters, contracts, and business documents.

• Assist with company licence renewals and regulatory documentation.

• Support management with ad-hoc administrative and finance-related tasks.

• Maintain confidentiality of company and employee information.

Requirements

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related discipline.

• Minimum 2–5 years of experience in finance, accounting, payroll, or office administration.

• Knowledge of Singapore GST, payroll, CPF, and statutory requirements.

• Proficient in Microsoft Office (Excel, Word, Outlook).

• Strong organisational and time management skills.

• High level of accuracy, integrity, and attention to detail.

• Good communication and interpersonal skills.

• Ability to work independently and manage multiple priorities.