Operations Executive

We are on the lookout for new talent to join us in championing good design as a core competence in a highly competitive global marketplace. We value everyone’s diverse opinions about how design can go beyond aesthetics and functionality, where it can ultimately be a life enhancer and influence culture.

Why join us

You will work alongside stalwarts of the design community and senior industry leaders across disciplines, in a collaborative environment where you will thrive and grow. If you would like to play a part in shaping the future of design in Singapore and be a strong voice for the community, we want to hear from you.

About the Role

• Provide administrative support to the Secretariat team including managing calendars, scheduling meetings and coordinating travel arrangements.
• Manage office operations including liaisons with landlord, office supplies, equipment and facilities to ensure a conducive working environment. 
• Coordinate logistics for events, including venue booking, catering, audiovisual setup and guest registration.
• Serve as the primary point of contact for members, providing information, processing membership applications, payment collections and maintaining the database, including facilitating renewals. 
• Assist in budget tracking and expense management for various projects. 
• Leave management to track and administer employee’s annual leave, sick leave and more.
• Responsible for planning, coordinating and executing the Annual General Meeting and Executive Committee meetings, including the documentation and compliance of notices in accordance with regulatory requirements.
• Stay abreast and source for funding priorities to support the chamber’s income stream.
• Process all employee grant applications.
• Support monthly processing of payments to vendors.
• Manage SG Mark submission fees & winners’ package payments and oversee the receipt of payments by their due dates.
• Manage SG Mark jurors account creation and onboarding.

Requirements

• 3 years of experience in administrative support, operations or event coordination.
• A good team player and be able to work independently
• Strong organisational and time management skills, with the ability to prioritise tasks, manage multiple projects simultaneously and meet deadlines.
• Good communication skills, with a service-oriented attitude and the ability to work effectively with diverse stakeholders and vendors. 
• Able to handle MS Office and adapt at other digital platforms, 
      i.e Xero, Stripe, Slack, Vendor@Gov, etc.
• Familiarity with project management tools and CRM systems. 

Personal Attributes

• Resourceful, cheerful disposition with a positive working attitude
• Possesses self-initiative, hardworking and responsible attitude
• Ability to work independently and collaboratively 

Benefits

• 5-day work week (Mon to Fri)
• Mobile allowance
• 13th Month AWS
• Variable performance bonus
• Work-life balance
• Office near Bugis MRT