Operations Executive

Operations Executive

Business Operations Team – Sunyu Photonics Pte Ltd

About Sunyu Photonics

Sunyu Photonics develops advanced wafer-level photonics test systems that enable next-generation silicon photonics devices to move from research laboratories into high-volume manufacturing.

This is not a routine administrative role. You will become the operational backbone of our company, supporting engineers, customers, suppliers, and management to ensure our daily operations run smoothly. Every day will be different, and your contribution will directly impact our growth.

If you enjoy solving problems, learning new skills, and growing together with an ambitious technology company, read on.

About the Role

Operations Executive

This role combines administration, logistics, import & export coordination, and general business operations. Working directly with the CEO and engineering team, you will help build the operational foundation of a fast-growing deep-tech company. You will coordinate people, processes, suppliers, and day-to-day operations to keep the business running efficiently.

Who We Are Looking For

We are looking for someone with a positive attitude, a strong sense of ownership, and the ambition to grow with the company.

You enjoy taking on new challenges rather than waiting for instructions. You are resourceful, organised, and willing to learn skills outside your comfort zone. You understand that in a growing company, everyone contributes beyond their job title.

You are someone who:

Takes ownership and follows tasks through to completion without constant supervision.

·       Has a strong 'Can Do' attitude and enjoys solving problems.

·       Is responsible, dependable, and trustworthy.

·       Enjoys learning new things, adapting to change, and improving processes.

·       Can manage multiple priorities while remaining organised.

·       Communicates professionally with customers, suppliers, and colleagues.

·       Works independently, coordinates across different functions, and is a supportive team player.

What You Will Do

Business Administration

·       Manage company documentation including purchase orders, quotations, invoices, delivery notes, shipping documents, and filing systems.

·       Maintain accurate business records and operational documentation.

·       Coordinate with customers, suppliers, and service providers on administrative matters.

Logistics & Import / Export

·       Coordinate local and international shipments.

·       Prepare import and export documentation.

·       Liaise with freight forwarders, customs agents, and logistics providers.

·       Receive incoming goods and arrange outgoing deliveries.

·       Support inventory and shipment tracking.

Business Operations

·       Arrange travel, flight tickets, hotels, transportation, and meeting logistics.

·       Support recruitment and onboarding activities.

·       Liaise with government agencies, regulatory authorities, banks, and external service providers when required.

·       Assist management with operational projects and company initiatives.

·       Support other operational activities required for the company’s growth.

Impact of Your Work

Although this is not an engineering position, your work enables engineers to focus on innovation while ensuring our customers, suppliers, and partners receive professional support.

Your coordination helps keep projects moving, customers satisfied, and the company operating efficiently. As Sunyu Photonics continues to grow internationally, your contribution will become increasingly important to our success.

Career Growth

This role is designed for someone who wants more than a routine office job. We are looking for someone who wants to build a career in business operations rather than simply perform administrative tasks.

As the company expands, you will have opportunities to grow into areas such as:

·       Operations Management

·       Business Administration

·       Supply Chain & Logistics

·       Human Resources & Office Management

·       Project Coordination

Requirements

1.      Diploma in Business Administration, Logistics, Supply Chain, Communications, or a related discipline.

2.      Strong communication skills in both English and Chinese, with good written and spoken proficiency. Additional language skills are an advantage.

3.      Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.

4.      Experience with import/export coordination, document control, or office administration is an advantage but not required.

5.      Responsible, honest, and accountable, with a strong sense of ownership.

6.      Willing to learn, embrace challenges, and support different functions of the company.

7.      Able to work in a fast-paced environment and manage multiple tasks effectively.

8.      Willing to occasionally work beyond normal office hours when business needs arise; time off will be provided in accordance with company policy.

9.      Good organizational and time management skills.