PA Corporate Management

Job Objectives

1. Confidential Personal Assistant to the CEO and President/CTO. 
2. Ensure smooth operational credence of the corporate-management directives and calendars.

Duties and Responsibilities

• Provide full-time P&C (Private & Confidential) Personal Assistant support to the (on-site) President/CTO and in parallel, separately provide P&C Personal Assistant support to the (off-site) CEO.
• This includes maintenance of meeting agenda, and planning appointments, travels, visits, etc. 
• Assist in corporate communications both internally (within Singapore office, within the DenseLight group companies), and to support corporate on external communications.
• Manage corporate events and provide adhoc administrative assistance to the Executive team
• Assist on any other HR, Office and business-operational tasks from time-to-time.
• Take dictation, meeting minutes and follow-up on matters arising
• Produce reports, presentations and briefs
• Assist CEO & President/CTO to track/remind HODs of important tasks and deadlines
• Managing databases and filing systems to meet corporate office objectives
• Manages the operational efficacy of the Office environment, including office tools, office stocks, preparing regular reports (e.g expenses and office budgets).
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Provide other administrative support to other teams in the Company as directed by the CEO or President/CTO.

Qualification Guidelines

Minimum Education

• Diploma in business administration or Secretarial experience or relative field

Minimum Experience

• At least 5 years of proven experience as personal assistant, executive secretary or similar administrative role to corporate management
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management.

Specific Knowledge / Skills

• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Proven organizational skills and multi-tasking skills