Logo-of-OCEANMASTER-ENGINEERING-PTE-LTD-hiring-for-jobs-in-Singapore-on-GrabJobs

Personal Assistant

salary Salary :

$3,500 - 4,500 monthly

icon briefcase Job Type : Full Time

Number of Applicants

 : 

000+

Click to reveal the number of candidates who applied for this job.

Let AI Supercharge Your Job Hunt!

JobCopilot scans 500,000+ company career sites daily to find jobs for you

Never miss an opportunity Save hours by auto-filling applications forms Land more interviews with tailored applications
happy man
thunder iconActivate JobCopilot

Job Description - Personal Assistant

Job Description

  • Provide full spectrum of secretarial and administrative support to the Managing Director (MD) and Chairman to ensure smooth and efficient daily operations.
  • Manage and maintain the MD’s and Chairman’s calendars, appointments, meetings, and travel schedules.
  • Arrange and coordinate overseas travel, including flight and hotel reservations.
  • Screen, review and vet agreements, contracts and documents, highlighting key issues requiring attention.
  • Maintain and manage central records and registry of Agent Agreements, Legal Matters and Master Service Agreements (MSA).
  • Monitor and manage KrisFlyer points, including tracking and redemption.
  • Draft internal memos, circulars, speeches, letters and other corporate correspondence.
  • Monitor and manage the MD’s and Chairman’s emails; respond to urgent matters on their behalf when required.
  • Organise management meetings, Annual General Meetings (AGM) and prepare accurate minutes of meeting.
  • Coordinate and organise company events such as Annual Dinner & Dance (D&D), Seventh Month Prayer, Chinese New Year Luncheon and other corporate functions.
  • Arrange corporate gifts, festive hampers (e.g. Christmas, Chinese New Year) and greeting cards for customers.
  • Maintain and replenish corporate gift inventory.
  • Assist in ISO and bizSAFE renewal processes and coordinate OME Daikin Training Programme.
  • Maintain confidential records including credit card statements, country club memberships and bank statements.
  • Prepare monthly transport and entertainment claims for the MD and Chairman.
  • Provide administrative support to department managers and executives when required.
  • Undertake any other duties as assigned by the Managing Director and Chairman.

Requirements

  • Tertiary education with minimum 3 years of experience as a Personal Assistant supporting senior management.
  • Highly organised, meticulous and able to handle confidential and sensitive information with discretion.
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • Strong verbal and written communication skills.
  • Able to communicate in Mandarin to liaise with China-based business partners.
  • Positive attitude, proactive mindset and strong team player.

    We are located at 11A Tech Park Crescent Singapore 637842 (Tuas South).
Original job Personal Assistant posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
Share Job
Share Job

About the Company

OCEANMASTER ENGINEERING PTE LTD

OceanMaster Engineering Pte Ltd is a well-established (since 1989) ship repair and general engineering company based in Singapore, certified ISO 9001 and OHSAS 18001.  We provide full range of engineering and repair services to merchant ships, oil rigs and other offshore vessels, such as emergency a...

Read more about the company

Auto-Apply to Similar Jobs with your AI JobCopilot

thunder icon Auto-Apply with AI
💰

Admin / Operations Salaries

Similar Jobs in Singapore

GrabJobs is the no1 job portal in Singapore, connecting you to thousands of jobs fast! Find the best jobs in Singapore, apply in 1 click and get a job today!

Mobile Apps

Copyright © 2026 Grabjobs Pte.Ltd. All Rights Reserved.