Personal Assistant

Montfort Care is a vibrant workplace with a supportive culture where collaboration and camaraderie thrive. Our teams are highly cooperative, and colleagues genuinely care for each other. We celebrate diversity and innovation, united by our three core values: Resonance, Ingenuity and Stronger Together.

Expect a dynamic and fast-paced environment, as we are in an exciting phase of growth. Success here requires adaptability, agility, and the ability to navigate complexity. Our people stay with us because they find a strong sense of purpose and community, enjoying the opportunity to make a tangible difference in people's lives.

We offer a flexible work environment that values the importance of personal and professional growth. With plenty of opportunities for continuous learning and development, Montfort Care is an ideal place for those who want to grow their careers while contributing to meaningful change.

Join us to be part of an amazing team that’s dedicated to making a difference and having fun while doing that!

Job Description

The Personal Assistant provides administrative and organizational support to Founder | Adviser. He / She will manage schedules, coordinate travel arrangements, handle communications, and prepare documents or reports. He / She is expected to maintain confidentiality, prioritize tasks effectively, and act as a reliable point of contact for both internal and external stakeholders. 

JOB RESPONSIBILITIES

External Stakeholder & Relationship Management

• Support Founder | Adviser to outreach, establish and maintain strong relationships with specific group of key stakeholders
• Coordinate stakeholder engagement activities, including meetings, networking initiatives, and institutional visits for Founder | Adviser to promote Montfort Care to corporates, family office, foundations and individual donors
• Support Founder | Adviser in his representation at external events and ensure alignment of content with the CEO if public speaking is required
• Organise home visits to Montfort Care clients for Founder | Adviser to gather and understand current and emerging issues. Summarize feedback to provide insights and guidance to the CEO for service development

Internal Stakeholder & Relationship Management

• Organise fireside chats or group work with social workers (employees) in Montfort Care to connect and share social work ethos and good practices

Facilitate Study Trips 

• Organise and coordinate study trips to countries known for excellent social work practice
• Draft report on the findings and provide to CEO / CSW

Administrative Tasks 

• Travel coordination - Arrange flights, accommodations, and transportation, while preparing itineraries and handling last-minute changes
• Maintain and update schedules, coordinate meetings, and ensure deadlines are met
• Organize agendas, prepare briefing materials, and record meeting minutes for follow-up actions
• Draft, edit, and proofread reports, presentations, and official documents You will be assigned as a manpower resource at a designated program/centre estimated 1-2 days per week. This is to ensure you are familiar and understands the front line work and get to know clients. This is critical for the Personal Assistant role which needs to connect with social workers, programme workers, clients and partners.

You may be assigned to support other C suite management personnel from time to time.

Qualification

• Tertiary qualification in a relevant field (e.g. Business Administration, Public Policy, Communications) preferred

Other Information

Relevant Experience

• 8 to 10 years of relevant experience in executive support, secretariat, or project coordination roles

Competencies

• People-oriented and good interpersonal skills
• Excellent oral and written communications skills
• Able to work in time-pressured and fast-paced environment with good adaptability skills
• Strong stakeholder management skills
• Proactive, resourceful, and highly organised
• Effective report writing skills
• Analytical ability accurately, formulate
• Technologically savvy
• Strong team player

 *Only shortlisted candidates will be notified.

Please note that your application will be sent to and reviewed by the direct employer - Montfort Care