Personal Assistant

We are seeking a highly organized and efficient Personal Assistant to support our Managing Director (MD) and Chief Operating Officer (COO). The ideal candidate will be proactive, detail-oriented, and able to manage a variety of tasks to ensure the smooth operation of the executive team's schedules.
 

1. Calendar and Travel Management:

• Schedule and coordinate meetings, appointments, and events for the MD/COO.
• Plan and coordinate travel arrangements for the MD/COO and other company representatives.
• Manage hotel accommodations for business trips for the entire company, ensuring preferences and requirements are met.
• Coordinate hotel reservations, cancellations, and changes as needed.
• Arrange flights, ground transportation, and other logistics.

2. Communication and Documentation:

• Act as a liaison between the MD/COO and internal/external stakeholders.
• Handle incoming calls, emails, and correspondence on behalf of the executives, ensuring timely responses.
• Organize and maintain confidential files and documents for the executives.
• Prepare and edit reports, presentations, and other materials as required.

3. Meeting and Event Coordination:

• Assist in preparing agendas, documents, and materials for meetings.
• Attend meetings as required, take minutes, and follow up on action items.
• Prepare PowerPoint slides for MD/COO presentations, ensuring a professional and polished appearance.
• Help out in supporting company events, such as Dinner and Dance (D&D), by coordinating logistics and providing assistance as needed.

4. Expense and Time Management:

• Manage and reconcile expense reports for the MD/COO in a timely manner.
• Handle correspondence and assignments independently and professionally, meeting tight deadlines and schedules.

5. Specialized Tasks:

• Assist in arranging production tours and food tastings for customers.
• Liaise with brand managers, in-house chef, production manager, and other relevant parties to ensure smooth execution.
• Assist in arranging in-house lunches for MD’s guests.

Qualifications

• Prior experience as a Personal Assistant or Executive Assistant.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Speaking & reading Thai language will be an added advantage
• Proficient in Microsoft Office Suite and scheduling tools.
• Experience in creating professional PowerPoint presentations.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and collaborate effectively within a team.
• Flexibility to adapt to changing priorities and schedules.
• Preferably process at least Diploma in any field