Personal Assistant / 6-month renewable / Kent Ridge MRT

Job Scope:

• Provide assistance to the Professor in preparing reports / proposals, meeting documents, presentation slides, speeches, and other communication materials.
• Support the Professor in organizing meeting minutes, analyzing data and identifying useful information to prepare meeting materials with objective to enhance the Centre’s overall strategies in maintaining relevance in research, international visibility and public image with prospective donors and prospective collaborating universities
• Process ethics and grant applications and project management.
• Calendar management, scheduling of meetings (including international), travel arrangements, claims management for travel, transport and hospitality submissions
• Compilation and submission of required performance data and coordination of staff hire and discussions in annual performance review exercise.
• Help managing meetings, seminars, workshops and conferences.
• Perform any other tasks as and when assigned by the Professor

Requirements:

• Takes initiative and possesses problem-solving skills, ability to multitask and able to perform independently in a multidisciplinary and international environment
• Good oral and written communication skills, with strict integrity standards in handling confidential matters timely
• Good interpersonal and communication skills
• Tact, discretion, and diplomacy to work with a diverse group from varying cultures
• Well organized with good monitoring and follow-up skills within tight deadlines
• Resourceful and comfortable in a fast-changing environment
• Proficient in computer applications (MicroSoft TEAMS,Word, Excel, PowerPoint, DropBox, Outlook and databases) and online meeting tools. Knowledge of CONCUR (Claims & Travels) skills is good to have

Additional Information:

• Salary – S$4500 per month
• Contract duration: 6-month contract, renewable and convertible
• Working days and hours: Mon to Fri 8.00am to 5.00pm, can be discussed
• Location: Kent Ridge MRT