Personal Assistant to Managing / Executive Director

Mastermark is a leading consultancy specialising in wildlife hazard management and environmental risk mitigation for airports, government agencies, and private sector clients across Asia. We are seeking a highly organised, professional, and dependable Personal Assistant to provide dedicated support to our directors and ensure the smooth coordination of daily operations.

Job Responsibilities:

• Provide comprehensive administrative and personal support to the company’s directors.
• Manage directors’ calendars, meetings, and travel arrangements.
• Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Support the preparation of reports, presentations, and various business documents.
• Act as a liaison between internal teams, clients, and external partners to ensure smooth communication.
• Handle confidential and sensitive information with professionalism and discretion.
• Handle ad-hoc errands as required.

What We’re looking for:

• Minimum Diploma in a relevant field.
• Minimum 3-5 years of experience as a Personal Assistant supporting senior management or directors.
• Proficient in MS Office (Outlook, Teams, Excel, Word, PowerPoint).
• Strong organisational skills with the ability to manage routine administrative tasks efficiently.
• Clear written and verbal communication skills for internal coordination and documentation.
• Detail-oriented, dependable, and able to follow established processes independently.
• Discretion and confidentiality when handling sensitive information
• Prior administrative or office support experience is an advantage but not mandatory.

What You’ll Get:

• Competitive annual leave package so you have time to recharge.
• Extra birthday leave to celebrate your day, your way.
• Medical and dental benefits to support your wellbeing.
• A collaborative workplace with structured processes and clear support from experienced professionals.

If you are organised, dependable, and looking to build a long-term career, we invite you to join us. Apply here or send your resume to [email protected]

For more information, visit https://www.mastermark.com.sg/