Personal Assistant Up to $4,000

Our client is looking for a resourceful and dependable Personal Assistant to provide direct support to management across operations, administration, HR coordination, and finance.

The ideal candidate thrives in a dynamic restaurant environment, is comfortable wearing multiple hats, and has working knowledge of F&B-related licensing and regulatory requirements.

Working Hours: 10:00AM – 7:00PM(Hybrid and Flexible)

Responsibilities:

• Provide day-to-day administrative and personal support to management, including calendar management, meeting coordination, and travel arrangements.
• Maintain organised company records, contracts, reports, and confidential documents.
• Handle ad-hoc executive and operational tasks as required.
• Support daily operational logistics across the restaurant, including supplier and vendor coordination.
• Assist with the application, renewal, and tracking of relevant licences and permits (e.g.food shop licence, liquor licence, SFA and URA approvals, fire safety certificate).
• Liaise with government agencies and external parties on regulatory and compliance matters.
• Support event coordination and operational execution when required.
• Coordinate onboarding, staff documentation, scheduling, leave tracking, and recruitment activities.
• Support employee communications and ensure proper record-keeping in line with company policies.
• Assist with invoice processing, payroll coordination, expense tracking, reconciliations ,and vendor payments.
• Maintain accurate financial records and support month-end administrative tasks.

Requirements:

• GCE ‘O’ Level / Diploma or equivalent; relevant certifications in administration or business management are a plus.
• Bilingual in English and Mandarin is an advantage (to liaise with Mandarin-speaking vendors and staff where required).
• Minimum 3–5years’ experience in administrative, operations, HR, finance, or executive support roles.
• Experience in F&B, hospitality, or restaurant operations is strongly preferred.
• Familiarity with F&B-related licensing and permit applications (e.g. SFA, URA, SPFliquor licence) is a strong advantage.
• Strong organisational and multitasking abilities; comfortable managing competing priorities.
• Detail-oriented,proactive, and able to work independently with minimal supervision.
• Strong communication and problem-solving skills.
• Proficient in Microsoft Office and Google Workspace.
• Able to handle confidential information with professionalism and discretion.

By sending your job resume to us, it shall be deemed that you have agreed and hereby give your consent to Merries Employment LLP in collecting, using and/ or disclosing your personal data for the purpose of accessing and processing your job application and/ or for future job opportunities within Merries and/ or with the client(s) of Merries. If you wish to withdraw your consent, please notify us.

We regret to inform only shortlisted candidates will be notified.

Merries Employment LLP
EA Licence No: 14C7362

Posting Personnel: Jasmine Chew
EA Personnel Registration No: R1769441