Project Admin

Job Summary

Provide comprehensive administrative support to project and site teams by managing documents, coordinating communications, monitoring schedules, and assisting with project reporting and procurement to ensure smooth project operations.

Responsibilities

• Organize and maintain project documents, records, and filing systems to ensure easy access and accuracy
• Coordinate meetings by scheduling, preparing agendas, recording minutes, and tracking follow-up actions
• Manage incoming and outgoing correspondence, including emails and phone calls, to facilitate effective communication
• Assist in preparing reports, progress updates, and project documentation to support project tracking
• Liaise with subcontractors, suppliers, consultants, and clients on administrative matters to maintain project coordination
• Monitor and update project schedules, manpower records, and attendance for accurate project tracking
• Support procurement processes by assisting with purchase requisitions, delivery orders, invoices, and timesheets
• Ensure proper documentation and filing for permits, safety records, and site submissions to comply with project requirements
• Maintain office supplies and site administrative resources to support daily operations
• Assist in preparing project handover and close-out documentation to ensure smooth project completion
• Perform other ad-hoc administrative duties as assigned by management to support project needs