Project Admin / Document Controller

KEY DUTIES & RESPONSIBILITIES

• Generate and compile project progress reports, including relevant data and statistics.
  
• Provide comprehensive administrative support to the project team.
  
• Coordinate with the Main Contractor, consultants, subcontractors, and internal stakeholders on document submissions and project-related administrative matters.
  
• Support the team with applications and preparations related to site clearance.
  
• Consolidate all essential project documentation, such as worker lists, Method of Statements (MOS), risk assessments, Operation &Maintenance Manuals (OMMs), catalogues, drawings, and training materials.
  
• Monitor and prepare weekly reports on discrepancies between project/testing & commissioning trackers and the Main Contractor’s uploads in Procore (including material submissions, shop drawings, MOS, etc.).
  
• Maintain an organized and up-to-date project filing system.
  
• Draft, edit, and compile detailed project progress reports.
  
• Oversee the overall document control process for the project, ensuring timely and accurate management of all documentation.
  
• Perform general office administration duties, including managing office supplies, transportation arrangements, and other site administrative matters.
  
• Undertake any other ad hoc duties assigned by the Project Manager.

JOB REQUIREMENTS

• At least NITEC or Equivalent
  
• 1-2 years of experience in Admin or a similar role, preferably in the construction industry.
  
• Strong knowledge of Microsoft Office Suite
  
• Excellent organizational and multitasking abilities to manage multiple projects and deadlines effectively.
  
• Experience working collaboratively in a team environment, supporting project managers and engineers.
  
• Positive work attitude, proactive and approachable
  
• Meticulous and attentive to details.