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Project Administrator

salary Salary :

$2,500 - 3,500 monthly

icon briefcase Job Type : Full Time

Number of Applicants

 : 

000+

Click to reveal the number of candidates who applied for this job.

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Job Description - Project Administrator

Job Description

Project Coordination

  • Assist Project Managers in planning, organizing, and monitoring project activities.
  • Coordinate project schedules, meetings, site visits, and inspections.
  • Track project milestones, deliverables, and deadlines.
  • Follow up with departments and subcontractors on outstanding actions.

Documentation & Reporting

  • Maintain project files, records, drawings, specifications, and correspondence.
  • Prepare and distribute meeting minutes, reports, and project updates.
  • Ensure all project documentation complies with company and client requirements.
  • Manage document control processes, including revisions and approvals.

Procurement & Cost Administration

  • Assist in raising purchase requisitions and tracking procurement status.
  • Monitor delivery schedules of materials, equipment, and services.
  • Support cost tracking, budget monitoring, and invoice processing.
  • Maintain records of project expenditures and variations.

Client & Vendor Coordination

  • Liaise with clients, classification societies, suppliers, and subcontractors.
  • Coordinate submission of required documents and certifications.
  • Assist in arranging access permits, safety inductions, and site requirements.

Operational Support

  • Support manpower planning and mobilization activities.
  • Coordinate logistics for project teams and vessel attendance.
  • Assist with timesheet collection and project resource reporting.
  • Ensure compliance with shipyard procedures, safety requirements, and quality standards.


Requirements

  • Diploma or Degree in Business Administration, Project Management, Maritime Studies, Engineering, or related field.
  • 2–5 years of project administration or coordination experience.
  • Experience in ship repair, shipbuilding, offshore projects, or marine engineering is an advantage.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
  • Ability to work under pressure and meet tight project deadlines.
  • Strong attention to detail and document control practices.
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About the Company

KIM HENG MARINE & OILFIELD PTE LTD

With over 40 years of experience, Kim Heng Offshore & Marine Holdings Limited and its subsidiaries ("Kim Heng" or the "Group") is an established integrated offshore and marine value chain services provider. Strategically located in Singapore, the Group offers a one-stop comprehensive range of produc...

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