Project Administrator

Job Description

Project Coordination

• Assist Project Managers in planning, organizing, and monitoring project activities.
• Coordinate project schedules, meetings, site visits, and inspections.
• Track project milestones, deliverables, and deadlines.
• Follow up with departments and subcontractors on outstanding actions.

Documentation & Reporting

• Maintain project files, records, drawings, specifications, and correspondence.
• Prepare and distribute meeting minutes, reports, and project updates.
• Ensure all project documentation complies with company and client requirements.
• Manage document control processes, including revisions and approvals.

Procurement & Cost Administration

• Assist in raising purchase requisitions and tracking procurement status.
• Monitor delivery schedules of materials, equipment, and services.
• Support cost tracking, budget monitoring, and invoice processing.
• Maintain records of project expenditures and variations.

Client & Vendor Coordination

• Liaise with clients, classification societies, suppliers, and subcontractors.
• Coordinate submission of required documents and certifications.
• Assist in arranging access permits, safety inductions, and site requirements.

Operational Support

• Support manpower planning and mobilization activities.
• Coordinate logistics for project teams and vessel attendance.
• Assist with timesheet collection and project resource reporting.
• Ensure compliance with shipyard procedures, safety requirements, and quality standards.

Requirements

• Diploma or Degree in Business Administration, Project Management, Maritime Studies, Engineering, or related field.

• 2–5 years of project administration or coordination experience.
• Experience in ship repair, shipbuilding, offshore projects, or marine engineering is an advantage.

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Ability to work under pressure and meet tight project deadlines.
• Strong attention to detail and document control practices.