Project Administrator

Company Overview

Viplas Engineering is a well-established Mechanical & Electrical solutions contractor with over 25 years of proven track record in Singapore’s construction industry. Built on a foundation of reliability and engineering excellence, we pride ourselves on delivering high-quality project execution. As we continue to grow and take on dynamic new projects, we are looking for dedicated professionals to join our close-knit team and grow their careers alongside us.

Job Summary

Provide comprehensive administrative and project coordination support to the operations team, ensuring timely documentation, procurement, and reporting to facilitate smooth project execution.

Job Responsibilities

• Coordinate all aspects of project activities to ensure smooth operations and timely delivery
• Prepare and deliver accurate quotations and purchase orders to support procurement and client communications
• Source materials effectively and negotiate pricing to optimise company resources and cost-efficiency
• Liaise with relevant parties to prepare, submit and track statutory applications and permits to ensure full compliance
• Prepare detailed site progress reports for clients to keep them informed of project status
• Assist in reviewing contract clauses and coordinate the procurement of necessary project insurance policies
• Prepare and submit monthly progress claims by deadlines and maintain updated claim progress files
• Compile and organise material catalogues, technical data sheets, and warranties to prepare a comprehensive Operation and Maintenance Manual for project handover.
• Perform additional tasks assigned by management to support team objectives

Required competencies and certifications

• Minimum 5 years of relevant administrative or coordination experience within the construction industry
• Diploma in Building Services, Mechanical/Electrical Engineering, Quantity Surveying, Business Administration, or a related discipline.

Preferred competencies and qualifications

• Strong numerical accuracy with a keen eye for detail when handling quotations, claims, and documentation.
• Excellent multitasking and organisational skills, with a proven ability to work independently in a fast-paced environment.
• Resourceful problem-solving skills and a positive, proactive mindset.
• High proficiency in Microsoft Office software (Word, Excel, PowerPoint)

Benefits & Perks

• Medical and dental coverage.

• Group hospitalisation plan.

• Complimentary enrollment in the AIA Vitality Program to support your fitness and wellness goals.

• Staggered working hours for better commuting flexibility (choose between 8:30 AM – 5:30 PM or 9:00 AM – 6:00 PM).

• 5-day work week (Monday to Friday).

• 14 days of Annual Leave.