Project Administrator

RESPONSIBILITIES (E.g. Job Scope) :

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Ensure all communications (through letter/emails/issuing Inter-Memo) from the managements to reach out to the staff/working parties and filed and recorded without any delay
• Manage agendas/travel arrangements/appointments etc. for Japanese expatriates at site.
• Create and update records and databases (eSystem) with Admin and HR related record
• Track stocks of office supplies and place orders when necessary by preparing PR/PO
• Collect, data and entry and checking the timesheets for monthly payroll.
• Submit timely reports and prepare reports/proposals as assigned
• Manage admin matters of company direct workers such as timesheet, arrangement of air-ticket for home leave and leave matters, course renewal, etc.
• Manage company transport and project IT matters.
• Assist colleagues in working matters, whenever necessary
• Assist in organizing monthly staff meetings for site and corporate events such as D&D, Safety Day, etc.
• Coordinate workplace prayer events such as 7th month praying, etc.
• Other duties as assigned by superior.

REQUIREMENT (E.g. Qualifications, Certifications, Experience) :

• Diploma in Business Management or equivalent.
• Candidate should possess at least 3 years experience in construction project administrative experience
• Maintains professional discretion in handling confidential information
• Possess good communication skills to liaise with all staff.
• This position requires the incumbent to work at project site and candidate must be willing to work to work in project site environment.

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