Project Administrator

Job Description:-

The Project Administrator is responsible for providing administrative, coordination, and operational support to ensure the successful delivery of projects.

This role supports tracking purchases and invoices, provides administrative support, and work closely with supplier, team members, vendors, and stakeholders to facilitate task execution and/or deliver purchase within timelines

Key Responsibilities

• Provide administrative support to project managers and project teams.
• Schedule meetings, prepare meeting invitations, take meeting minutes, and track follow-up actions.
• Maintain and update project documentation, including project plans, status reports, contracts, and action logs.
• Track purchase orders, deliveries, invoices, vendor payments, and contract renewal dates.
• Assist with budget and expense tracking and prepare simple financial reports.
• Follow up with team members, vendors, and stakeholders on outstanding tasks and deliverables.
• Update project trackers, reports, and dashboards regularly.
• Maintain resource records and support coordination of team schedules when required.
• Ensure project documents are properly filed and stored according to company standards.
• Liaise with internal teams and external vendors to support project-related activities.

Skills and Requirements

• Diploma in Business Administration, Project Management, Information Technology, or a related discipline.
• 1–3 years of project administrative, coordination, or project support experience preferred.

• Good organizational and administrative skills.
• Strong attention to detail and ability to maintain accurate records.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications, especially Excel, Word, Outlook, and PowerPoint.
• Ability to manage multiple tasks and meet deadlines.
• Experience in budget tracking, procurement, and vendor management is preferred