Project Administrator (Offshore Marine)

A leading provider of offshore marine assets and services providing offshore support services such as offshore construction support, towing, anchor-handling, supply of deck, liquid and dry bulk cargoes and field support services.

Administrative Support:

Support offshore marine operations by managing vessel documentation, facilitating communication among stakeholders, monitoring project budgets, and assisting project management to ensure efficient and compliant offshore support services.

Responsibilities

• Prepare and update vessel documents, reports, and correspondence to maintain accurate records for operational and compliance purposes
• Maintain proper documentation to support audits and compliance reviews effectively
• Act as a liaison between Superintendents, managers, vessel Captains, and stakeholders to ensure clear and timely communication
• Track and follow up on action items and deliverables to support project progress and stakeholder alignment
• Monitor project budgets by processing invoices and tracking resource allocation to ensure financial control
• Manage multiple administrative tasks and maintain documentation efficiently to support offshore operations
• Apply project management methodologies, including use of Gantt charts, risk matrices, and scheduling tools, to assist in project coordination
• Utilize project management software, spreadsheets, and document management systems to organize and report project data
• Communicate clearly and professionally in written and verbal formats to engage stakeholders and report project status
• Anticipate potential issues and proactively support the project manager in resolving challenges to maintain project momentum

Required competencies and certifications:

• Diploma in Marine engineering / Mechanical Engineering / Offshore & Sustainable engineering
• Strong proficiency in Microsoft Office Applications
• Meticulous and organise individuals who are able to meet tight deadlines and work in a fast-paced environment.

R24119740