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Project & Events Executive

salary Salary :

$3,000 - 3,500 monthly

icon briefcase Job Type : Full Time

Number of Applicants

 : 

000+

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Job Description - Project & Events Executive

QuikBot Technologies is a Singapore-based robotics and smart infrastructure company developing autonomous delivery and robotics infrastructure solutions for commercial buildings, business parks, smart precincts and urban environments.

We are looking for a proactive, organised and hands-on Project & Events Executive to support the planning and execution of technology deployments, customer demonstrations, industry events, training programmes and operational projects. This role is ideal for someone who enjoys working in a fast-paced environment where no two days are the same.

Travelling within Singapore is expected, and occasional overseas travel may be required depending on project requirements.

Key Responsibilities

Project Coordination

  • Coordinate day-to-day project activities to ensure timely delivery of project milestones.
  • Support project managers in planning, scheduling and monitoring project progress.
  • Liaise with customers, contractors, vendors, landlords and internal departments.
  • Assist in preparing project documentation, reports, meeting minutes and project updates.
  • Coordinate procurement, logistics and inventory required for project implementation.
  • Track project timelines, deliverables and action items.
  • Assist in onsite deployment activities when required.

Event Planning & Management

  • Plan and organise product launches, demonstrations, exhibitions, conferences, workshops and customer engagement events.
  • Coordinate venue bookings, event logistics and equipment transportation.
  • Liaise with event organisers, suppliers and service providers.
  • Prepare event schedules, registration materials and presentation resources.
  • Support setup and teardown of exhibition booths and demonstration areas.
  • Coordinate visitor management during events.
  • Ensure events are delivered professionally and within budget.
  • Travelling may be required

Operational Support

  • Assist with scheduling field engineers and deployment teams.
  • Coordinate travel arrangements and accommodation where necessary.
  • Maintain accurate project and event records.
  • Prepare operational reports and presentation materials.
  • Support customer onboarding activities where required.
  • Assist with training sessions for customers and partners.
  • Handle general administrative duties relating to projects and events.

Stakeholder Management

  • Build positive working relationships with clients, government agencies, landlords, business partners and vendors.
  • Attend project meetings and prepare follow-up documentation.
  • Coordinate communication between internal departments to ensure smooth project execution.
  • Maintain a high level of professionalism when representing QuikBot.

Requirements

Minimum Qualifications

  • Diploma or Bachelor's Degree in Business, Project Management, Events Management, Engineering, Marketing, Hospitality or a related discipline.
  • Fresh graduates with relevant internship experience are welcome to apply.

Experience

  • 1–3 years of experience in project coordination, event management, operations or administrative support is advantageous.
  • Experience working in technology, robotics, engineering or logistics industries will be an added advantage.

Skills

  • Excellent organisational and time management skills.
  • Strong interpersonal and communication skills.
  • Good written and spoken English.
  • Ability to manage multiple projects simultaneously.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint).
  • Experience with project management software is advantageous.
  • Comfortable working independently as well as within a team.
  • Strong attention to detail.

What We're Looking For

You are someone who:

  • Enjoys organising and coordinating complex activities.
  • Thrives in a dynamic and fast-changing environment.
  • Takes initiative and solves problems independently.
  • Communicates confidently with people from different backgrounds.
  • Is willing to learn about robotics, automation and emerging technologies.
  • Can remain calm under pressure and adapt to changing priorities.

Why Join QuikBot?

  • Be part of Singapore's growing robotics and Physical AI ecosystem.
  • Gain exposure to innovative robotics, automation and smart building technologies.
  • Opportunities to work on high-profile projects with commercial buildings, business parks and industry partners.
  • Career development and professional growth opportunities.
  • Collaborative and supportive working environment.
  • Opportunities for local and overseas exposure.
Original job Project & Events Executive posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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