Project Coordinator

Job Summary

The Project Coordinator supports project teams by coordinating project documentation, maintaining effective document control, and providing administrative and manpower‑related support at the project or site level. The role ensures accurate tracking, filing, and retrieval of project documents while supporting day‑to‑day coordination and site administration activities.

Key Responsibilities

• Coordinate and manage project documentation, including receiving, submitting, and recording documents such as drawings, method statements, reports, risk assessments (RA), O&M manuals, and official correspondence.
• Perform document control functions by maintaining an accurate Document Control Register for all incoming and outgoing documents.
• Ensure only correct and approved drawing revisions are issued, distributed, and properly archived.
• Track and monitor document submissions, including shop drawings, method statements, and material submissions.
• Maintain proper filing and version control of project documents in both physical and digital formats.
• Ensure project documents are clearly indexed and readily retrievable when required.
• Prepare, record, and manage document transmittals for all official submissions.
• Support project operations by ordering general materials and supplies through Emobiq.
• Assist with site administrative matters, including applying leave and medical certificates (MC) for workers.
• Check and maintain workers’ attendance records to support site manpower tracking.

Requirements / Qualifications

• Diploma preferred, in one of the following or related fields: Construction ManagementBuilding / Civil / Mechanical / Electrical EngineeringQuantity SurveyingBusiness AdministrationProject ManagementBuilt Environment or Engineering‑related disciplines
• Candidates without a Diploma but with relevant working experience in project coordination, document control, or construction site administration will be considered.
• Entry‑level candidates or those with no prior experience but with relevant educational background and willingness to learn are welcome.
• Experience in construction, engineering, or project‑based environments will be an advantage.
• Familiarity with project documentation such as drawings, method statements, and material submissions is preferred.
• Good organisational skills with attention to detail.
• Basic computer literacy and ability to manage digital and physical records.