Project Coordinator

Job Summary

Manage administrative and project coordination tasks to ensure smooth operations, support business development, and optimize project execution through effective communication, documentation, and financial tracking.

Responsibilities

• Manage daily administrative and project coordination tasks to ensure smooth operations and timely delivery
• Prepare accurate quotations, proposals, tender submissions, and related documentation to support business development
• Track tender opportunities and coordinate submission requirements to maximize bid success
• Support sales activities by managing client correspondence, preparing proposals, and conducting timely follow-ups
• Coordinate project schedules, meetings, site visits, and resource allocation to optimize project execution
• Monitor project progress and proactively follow up with clients, suppliers, and internal teams to resolve outstanding issues
• Perform basic accounting tasks including invoicing, payment tracking, expense claims processing, and document filing to maintain financial accuracy
• Maintain comprehensive project records, contracts, reports, and databases for effective information management
• Prepare management reports, meeting minutes, and project status updates to facilitate informed decision-making
• Provide general administrative support to management and project teams to enhance operational efficiency

Preferred competencies and qualifications

• Degree or diploma in Horticulture, Agriculture, Forestry, or equivalent
• Experience in project coordination
• Anticipate and resolve site problems to prevent complications
• Demonstrate excellent organizational, verbal, and written communication skills
• Proficient in computer literacy