Purchasing Admin

Company Overview: Nova Furnishing

Established in 2003, Nova Furnishing is one of Singapore’s leading and most trusted furniture retailers. With multiple mega-showrooms across the island and a growing regional footprint, our mission is to bring high-quality, stylish, and comfortable home furniture to all types of dwellings at affordable prices. Specializing in a complete range of home solutions, including customizable sofas, luxury mattresses, dining collections, and bedroom sets. We bridge the gap between contemporary global designs and everyday practical living.

At Nova Furnishing, we owe our success to a strong, collaborative supply chain and a team dedicated to providing a seamless shopping experience for our customers. We are currently looking for a proactive and detail-oriented Purchasing Admin to join our growing team.

Job Summary

Are you highly organized, great with numbers, and an effective communicator? Nova Furnishing is seeking a Purchasing Admin to act as a vital link in our supply chain operations. In this role, you will manage procurement documentation, track inventory levels, and ensure that our retail stores are stocked with the latest home interior trends.

This role serves as a key bridge between our internal teams and external manufacturing partners. You will liaise closely with our Sales Team to understand customer demands and market trends, while directly communicating with our Suppliers in China to coordinate orders, negotiate delivery schedules, and maintain high standards of quality control.

Key Responsibilities

• Procurement & Order Management: Process purchase orders (POs), track shipment statuses, and ensure the timely arrival of furniture stocks and custom orders.

• Supplier Liaison (China): Act as the primary point of contact for manufacturing suppliers based in China. Handle daily bilingual correspondence regarding product specifications, pricing, lead times, and shipping schedules.

• Internal Sales Alignment: Work hand-in-hand with the retail and corporate Sales Teams to provide real-time updates on stock availability, estimated times of arrival (ETA), and custom furniture configurations requested by clients.

• Inventory Control & Documentation: Maintain accurate records of incoming inventory, invoices, and packing lists. Resolve any discrepancies regarding damaged goods, delayed shipments, or incorrect billing.

• Data Maintenance: Regularly update and maintain the internal procurement database and ERP system with correct pricing, supplier details, and product dimensions.

Requirements

• Language Proficiency: Professional fluency in spoken and written English and Mandarin/Chinese is required, as the role entails daily, direct communication and negotiation with suppliers and factories in China.

• Experience: Minimum of 1–2 years of experience in purchasing, procurement administration, supply chain, or a related administrative role (experience in the furniture, manufacturing, or retail sector is highly advantageous).

• Skills: * Proficiency in MS Office (especially Microsoft Excel for data and inventory tracking).

  • Experience with ERP or inventory management software is a strong plus.

• Attributes: * Exceptional organizational and multitasking abilities.

  • Strong cross-departmental communication and interpersonal skills.

  • Ability to problem-solve logistics or shipment delays efficiently under pressure.