Purchasing & Admin Executive

Company Overview

KIAN HOCK ENGINEERING PTE. LTD.

Job Summary

You will manage administrative functions with a focus on certification renewals and vehicle administration, while supporting purchasing activities by sourcing suppliers and managing procurement to ensure timely, cost-effective delivery.

Responsibilities

• Track and renew certifications, including ISO and BCA licenses, to maintain compliance and operational readiness
• Manage vehicle administration tasks such as insurance, road tax, VPC, and season parking renewals to ensure uninterrupted fleet operations
• Coordinate broadband, landline, and mobile line renewals with telecommunications providers to maintain communication infrastructure
• Maintain accurate non-incident records and safety documentation for regulatory and internal audit purposes
• Collaborate with Engineers and Managers to identify and fulfill purchasing needs aligned with project requirements
• Source, evaluate, and negotiate with suppliers to secure quality equipment, materials, and services at competitive prices and on schedule
• Assess supplier performance based on quality, pricing, delivery timelines, and reliability to support procurement decisions
• Manage procurement processes by creating, matching, and tracking Purchase Orders (POs) and requisitions using Business Central software
• Perform three-way matching of Purchase Orders, Delivery Orders, and invoices to ensure accuracy and prevent discrepancies

Required competencies and certifications

• Diploma or equivalent in Business Administration or related field
• Minimum 2 years of relevant administrative experience

Preferred competencies and qualifications

• Experience with ISO certifications and good understanding of BCA licensing requirements

Other Information

• 5 day work week
• Ability to work in a fast-paced environment and handle multiple tasks efficiently
• Strong organisational and multitasking skills
• Good communication and negotiation skills
• Ability to work independently and collaboratively within a team