PURCHASING ASSISTANT

Roles & Responsibilities

•           Create, review, and process purchase orders (POs) accurately and efficiently.

•           Ensure timely approval and distribution of POs to vendors and suppliers.

•           Monitor open POs and follow up on delivery dates to meet project timelines.

•           Monitor stock levels and identify purchasing needs

•           Research potential vendors

•           Track orders and ensure timely delivery

•           Update internal database with order details (dates, vendors, quantities, discounts)

•           Conduct market research to identify pricing trends

•           Evaluate offers from Chinese vendors and negotiate better prices

•           Prepare cost analyses

•           Maintain updated records of invoices and contracts

•           Follow up with suppliers, as needed, to confirm or change orders

•           Liaise with internal department to ensure all products arrived in good condition

•           Maintain strong working relationships with our Chinese vendors

•           Review purchasing agreements with vendors and maintain open lines of communications with those vendors

•           Develop an active process for measuring supply inventory and determining purchasing needs based on quarterly and annual numbers

•           Stay up to date with industry trends and establish long-term purchasing arrangements with vendors when it is beneficial to the company.

•           Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies

•           Other admin duties as assigned by the Management