Quantity Surveyor/ Admin

Job Scope – Quantity Surveyor / Admin

The Quantity Surveyor / Admin is responsible for managing project costing, quantity take-off, tender preparation, contract administration, Variation Orders (VO), claims, procurement support, and general administrative duties to ensure smooth project and office operations.

Key Responsibilities

1. Quantity Surveying & Cost Management

• Prepare quantity take-off based on drawings, specifications, and tender documents.
• Estimate project costs, material quantities, labour costs, and overall budget requirements.
• Assist in cost planning, budgeting, and project cost control.
• Monitor project expenditures against budget and highlight cost variances.

2. Tender & Quotation Preparation

• Review tender documents, drawings, and contract requirements.
• Prepare tender costing, bill of quantities (BQ), and quotation submissions.
• Source and obtain quotations from suppliers and subcontractors.
• Compare quotations and recommend cost-effective options.

3. Variation Orders (VO) & Claims

• Prepare, evaluate, and submit Variation Orders (VO) for additional works, omissions, and design changes.
• Measure and verify additional works done on site.
• Prepare supporting documents, cost breakdowns, and justifications for VO claims.
• Track VO status and ensure timely approvals.

4. Progress Claims & Payment Certification

• Prepare monthly progress claims and invoices for submission to clients.
• Evaluate subcontractor claims and payment requests.
• Verify work completed on site before claim certification.
• Monitor payment status and follow up on outstanding payments.

5. Procurement & Contract Administration

• Assist in procurement of materials and subcontractor services.
• Prepare purchase orders, work orders, and subcontract agreements.
• Maintain records of contracts, quotations, and procurement documents.
• Ensure proper documentation for project cost and contractual matters.

6. Documentation & Reporting

• Maintain project records including contracts, drawings, VO, claims, invoices, and correspondence.
• Prepare cost reports, claim reports, and management updates.
• Ensure all project-related documents are properly filed and updated.

7. Administrative Duties

• Handle day-to-day office administrative functions and coordination.
• Manage incoming correspondence, emails, and project documentation.
• Coordinate meetings and maintain records of communications.
• Support management and project team with administrative tasks as required.

Requirements

• Diploma or Degree in Quantity Surveying, Building, Construction Management, or related field.
• Relevant experience in construction QS and administrative functions.
• Good understanding of tendering, cost control, VO, and contract administration.
• Proficient in Microsoft Office, Excel, and quantity take-off tools.
• Strong numerical, analytical, organizational, and communication skills.