Receptionist & Admin Assistant

Receptionist & Admin Assistant

Key Responsibilities

• Greet visitors and provide a pleasant front desk experience
• Answer and transfer incoming phone calls promptly and professionally
• Handle all incoming and outgoing mail, faxes, and courier arrangements, including sorting and recording of daily correspondence
• Manage room bookings for the boardroom and meeting rooms, and ensure they are kept tidy and well-stocked with beverages
• Monitor and replenish office supplies including beverages and toiletries
• Assist with typing of letters, transmittal forms, and file labels as needed
• Sort and file documents, invoices, and delivery orders from various sites
• Assist with monthly cheque collection
• Prepare worker quarters billing documents
• Handle photocopying and distribution of documents
• Carry out any other administrative tasks as assigned

Requirements

• Minimum GCE 'O' Level or equivalent
• Some experience in a receptionist or admin role is an advantage, but not required
• Good telephone etiquette and a friendly, professional demeanor
• Basic computer skills (MS Word, Excel)
• Organised, meticulous, and able to multitask
• Able to work independently with minimal supervision